Budget Preparation Menus

The Budget Preparation System features a main menu that accesses the following menus:

Entry & Processing with options for preparing and processing budgets.
Reports with options for generating budget reports.
Reference Tables with options for setting up the tables used in budgeting.

In addition, the e-Forms & Tools menu in PowerSchool ERP includes an option for importing new accounts and related financial data into Budget Preparation for compliance with the Every Student Succeeds Act (ESSA).

This topic provides an overview of these menus and their options.

Menu Options

Budget Preparation > Entry & Processing

Budget Administrator

Enables budget administrators to set up, maintain, and save worksheet data for Expenditure, Revenue, and Project budgets. This includes options for creating iterations, uploading data from spreadsheets, and posting budgets.

For information, refer to the following sections:

Budget Iteration Setup
Expenditure Budgeting for Administrators
Revenue Budgeting for Administrators
Project Budgeting for Administrators
Budget Preparation Reports
Uploading Spreadsheet Data
Post Budget

Budget Entry

Enables staff members to prepare and input information for Expenditure, Revenue, and Project budgets for three standard approval levels: Requested, Recommended, and Approved. Additional options are provided for developing future year budgets for each ledger.

For information, refer to the following sections:
Expenditure Budgeting for Employees
Revenue Budgeting for Employees
Project Budgeting for Employees

Purge Old Iterations

Enables users to delete iterations that are no longer needed. Iterations are separate files for entering and projecting data for different versions or portions of a budget. Generally, this option is used to delete the prior year's iterations.

Reports

The Budget Preparation Reports menu provides options for generating 40 reports. This includes reports on your Expenditure, Revenue, and Project budgets as well as related iterations and five-year projections.

Reference Tables

Account List	The Budget Preparation's Account List table contains records for the accounts (objects) used in your Expenditure, Revenue, and Project ledgers. Besides storing account titles and subtotal structures, these records allow you to associate percentages with accounts for budget increases and decreases.
Budget Iterations	The Budget Preparation System allows you to set up blank templates which your personnel can use to save copies of the budget figures for selected ledger accounts. These templates are called iterations.
New Year Fund Rollover	Budget Preparation's New Year Fund Rollover table lets you identify Level 1 Organization Chart records (funds) whose numbers will be changing in the new year. The table enables you to define the new numbers to assign to the funds in your Budget Preparation database for the upcoming budget year.
Organization Chart	Budget Preparation's Organization Chart contains records for each level of your financial reporting structure. In addition to the reporting structure and related financial information, these records allow you to associate percentages with reporting levels for budget increases and decreases. In addition, with expenditure records, you can allocate an account's budget, by percentage, over the financial periods for the next fiscal year.
Phases	Phase records let you determine the budget iteration data to use for the three standard budget levels: Requested, Recommended, and Approved. They also let you define additional approval levels beyond the standard levels.
Project List	If your organization uses project accounting, you can use the Project List option to create records for tracking expenses and revenues related to specific projects. These records can include up to eight reporting levels, as defined in your Budget Preparation Profile.