Preliminary Steps

Before preparing your new year budget, complete the following steps:

1. Verify that the Year fields are the same in both the Fund Accounting Profile and the Budget Preparation Profile.
   Important
   If the Budget Preparation Profile year is already set to the new fiscal year, contact your system administrator before proceeding.

2. If you have fund numbers (Level 1 Organization Chart records) that are changing this year, use the New Year Fund Rollover table to define the codes that will replace the old fund numbers when you run the extraction process.
   You must set up the rollover table before extracting Fund Accounting data, since the extraction also changes the budget year.

3. Use the Budget Administrator center's Extract Information option to copy Fund Accounting data into the Budget Preparation database. You use the extracted data to create next year's budget.
   The extraction has the following effects:

   • Resets the Profile year to the next fiscal year.

   • Extracts data for the new budget from Fund Accounting's reference tables and ledger accounts.

   • Creates a new workfile for developing your expenditure, revenue, and project budgets.

You can now begin preparing your budget. Keep in mind that your work in Budget Preparation does not affect any live data in Fund Accounting until you run the Post Budget's Create option for either creating new ledgers or posting your final budget.