Salary and Fringe Calculation
Use this option to calculate increases for Salaries, Benefits, FICA (Social Security) and Medicare Taxes, and Workers' Comp Insurance Premiums.
Menu Path: Personnel Budgeting > Entry & Processing > Personnel Budgeting > Salary and Fringe Calculation
Calculating Salary and Fringe Amounts
The Salary and Fringe Calculation page includes the following checkboxes, one for each process:
Calculate Salaries | You must run these calculations first. Budgeted salaries provide the base for calculating benefits, FICA/Medicare, and Workers' Comp. |
Calculate Benefits | You must run these calculations after using the Calculate Salaries option and before running the remaining options. |
Calculate FICA | You can run these calculations any time after running the Calculate Salaries and Calculate Benefits options. |
Calculate Workers' Comp | You can run these calculations any time after running the Calculate Salaries and Calculate Benefits options. |
Distribute Salary and Fringe | You must run this option last to include the final calculations for the previous options. The option creates Personnel Budgeting's Detail Distribution table. |
You may run the processes back to back by selecting all of the boxes or run them individually by selecting one each time. Generally, the options are listed in the order in which they should be used.
All of these options can be run multiple times. This enables you to run the calculations, review logs, correct errors, run reports, adjust other records, and then repeat the calculations. If you re-run the Calculate Salaries option, however, you must repeat the subsequent options. Similarly, if you re-run the Calculate Benefits options, you must repeat the last three options.
Important
The Salary and Fringe Calculation option does not calculate salaries for vacant positions or frozen rates. Salary defaults for vacant positions are set in the Job Class table, in which case the salaries do not need to be calculated. To freeze rates, select the Freeze checkbox in Pay Rate Information Pages or for positions, in the Vacant Employee - Pay Rate Information Page.
Running the Salary and Fringe Calculation options
- Select Personnel Budgeting > Entry & Processing > Personnel Budgeting > Salary and Fringe Calculation.
- Select the desired checkbox or checkboxes, keeping in mind the order indicated in the previous section.
- Click OK to run the options selected.
- The following pages display in the same order as the descending checkboxes:
Calculate Salaries Page
Enter your criteria, and click OK. A Print window displays for generating the Calculating Employee Salaries Log. Enter your report settings, and click OK to run the calculations and generate the report. In the Salary Calculation Processing window, click OK when the process is complete.
For details, refer to Calculate Salaries.
Calculate Benefits Page
Enter your criteria, and click OK to run the calculations. In the Benefit Calculation Processing window, click OK when the process is complete.
For details, refer to Calculate Benefits.
Calculate FICA
The FICA Calculation Processing window displays when you click OK in the Salary and Fringe Calculation page (or after the previous options run). Click OK when the process is complete.
For details, refer to Calculate FICA.
Calculate Workers' Comp
After you run the previous options, the Workers' Comp Calculation Processing window displays. Click OK when the process is complete.
For details, refer to Calculate Workers' Comp.
Distribute Salary and Fringe
After you run the previous options, the Salary and Fringe Distribution window displays, explaining that running this process deletes any previous distributions. Click OK to display a Print window. Enter your report settings, and then click OK to process the distributions and generate the Calculate Distribution Error Log.
For details, refer to Distribute Salary and Fringe.