Asset Record Maintenance

Follow this procedure to create and maintain asset records in the Fixed Assets System:

1. Choose the Asset Information to add and maintain asset records Asset records store the following data:

   • Identification information

   • Cost and value information

   • Depreciation information

   • ACFR and GASB information

   • Accounting distribution information

2. Use the Acquisition Interface option to create asset records from line items that are marked as fixed assets in the Purchasing System and also non-purchase order payments in the Fund Accounting System.

3. Choose Physical Inventory Worksheet to take a physical inventory. option to take a physical inventory.

4. Choose Inventory Edit and Post to change an asset's location, department, category, or status using a batch process for posting the changes to your database. 

5. Choose Transfer Register Listing option to generate a report of location or department changes made to assets.