Asset Record Maintenance

Follow this procedure to create and maintain asset records in the Fixed Assets System:

1. Use the Asset Information option to add and maintain asset records. Asset records store the following data:
   • Identification information
   • Cost and value information
   • Depreciation information
   • CAFR and GASB information
   • Accounting distribution information
2. Use the Acquisition Interface option to create asset records from line items that are marked as fixed assets in the Purchasing System and also non-purchase order payments in the Fund Accounting System.
3. Use the Physical Inventory Worksheet option to take a physical inventory.
4. Use the Inventory Edit and Post option to change an asset's location, department, category, or status. The option utilizes a batch process for posting the changes to your database.
5. Use the Transfer Register Listing option to generate a report of location or department changes made to assets.