Revenue Budgets Adjustment Page

Use the Revenue Budgets Adjustment page to change the annual revenue budgeted for a selected budget unit-account in your Revenue Ledger.

• To adjust an amount, enter the amount of the adjustment, not the new total.
• To increase the annual budget, enter a positive dollar amount in the Budget Adjustment field.
• To decrease the annual budget, enter a negative dollar amount in the Budget Adjustment field.

When you save the adjustment, the system re-calculates the budget and posts the new amount to the Revenue Ledger.

Menu Path

From the Fund Accounting menu, select Entry & Processing. From the Budget Ledgers menu, select Revenue Ledger. After obtaining search results, from the action bar select Adjust Budget.

Adjust the Budget for a Revenue Ledger Record

1. On the Revenue Budgets page, in the Selection Criteria section, enter criteria to identify the records to list and then click Find. To run an advanced search, use the Advanced button.
2. In the List section, select the budget record you want to adjust. From the action bar, select Adjust Budget.
3. Tab through the Budget Unit and Account or Account Number fields to display the Current Budget, Receipts, Receivables, and Balance.
4. Enter a Description and a Control Number.
5. In the Budget Adjustment field, enter the adjustment amount, using a positive number for an increase or a negative number for a decrease.
   • Only enter the adjustment amount. Do not enter the new (resulting) annual budget. For example, to decrease the Current Budget of 10,000.00 to 9,000.00, enter -1,000.00.
6. If you intend to adjust the next record from the Revenue Budgets page's List section, leave the Continuous checkbox selected, Otherwise, clear the checkbox.
7. Click OK to post the adjustment directly to the Revenue Ledger. The system calculates the new amount after you post the adjustment.
8. If the Continuous checkbox is selected, the next record from the Revenue Budgets page displays. To adjust this record, repeat steps 2-8.
   or
   If you cleared the Continuous checkbox, you return to the Revenue Budgets page.

Fields

Field	Description
*Budget Unit*	Low organization whose revenue budget is being adjusted. This field is not displayed if the Full Account Format option is enabled in the Fund Accounting profile. The Full Account Format option is available in versions 22.4 and later.
Account	Account being adjusted within the low organization. This field is not displayed if the Full Account Format option is enabled in the Fund Accounting profile.
Account Number	22.4 and later. If the Full Account Format option is enabled in the Fund Accounting profile, enter the full account number based on the format defined in Fund Accounting profile translation page. The title is automatically populated.
(Ledger) Title	22.4 and later. The Ledger Title may be comprised of the Budget Unit and Account titles but can be edited by a user.
Current Budget	Annual budget for this revenue record.
Receipts	Total revenue recorded in the fiscal year to date, as of the period displayed.
Receivables	Total receivables currently stored in the record, as of the period displayed.
Balance	Budgeted revenue remaining in the fiscal year, as of the period displayed. The system calculates the balance as follows: Balance = Current Budget - (Receipts + Receivables).
Description	Brief description of the revenue adjustment. Character/25
Control Number	Optional number for grouping this record with other records. Character/8 You can use this number when searching for records in the Fund Accounting Transactions page.
Budget Adjustment	Amount to increase or decrease the unit's annual budget amount. Use a positive number to increase the budgeted revenue or a negative number to decrease it. Your entry here affects the following display-only fields, but only after you save the adjustment record: Current Budget Receipts Receivables Balance