Vendor Audit Report

Print the Vendor Audit Report to review additions, changes, and deletions made to vendor records. If you use Vendor Access Center (VAC), the report includes changes requested by a vendor.

Menu Path

From the Fund Accounting menu, select Reports. From the Daily Transaction Listings menu, select Vendor Audit Report.

General Information

• When a user adds, changes, or deletes a record in the Vendor List, the system assigns a date, time, and operator stamp to the record.
• The report identifies the type of update made to the record and the previous and new values of any changed fields.
• The default file name of the Vendor Audit report is _v_audit.rpt.

Report Criteria

If you do not enter any criteria, the report will print changes beginning from the origin of the database. You can use search operators to define your criteria and refine the data in your report.

Field	Description
Vendor Number	Enter a vendor number to print a report of changes for a specific vendor.
Date Changed	Enter a date in MM/DD/YYYY format. To print a report of changes that occurred on or after a date, enter >=MM/DD/YYYY.
Operator	Enter the login name of the application user who added, changed, or deleted a vendor record. If you use Vendor Access Center (VAC), you can enter the login name of the vendor contact who submitted edits. Formatting is indicated in the Vendor Audit Report#Operator section.
Operation Type	Select an operation type from the list. A - Add: Assigned when a new record is added or requested. C - Change: Assigned to each field that is changed in a record. D - Delete: Assigned to specific data fields when a record is deleted. These fields include: Vendor Name Vendor Code Year-to-date totals Balances Discount information

Operator

When a user creates or edits a vendor record in the Vendor List, the operator in the audit report is the user's application username.

If you use VAC and changes are initiated through a VAC request, the operator is identified as:

• VAC UPDATE: Relates to a vendor registration request from VAC and data submitted with the registration.
• VAC - <username>: Identifies data addition and change request submitted by a vendor. The username is the vendor's login for VAC.

Print

1. Enter Report Criteria as desired. Perform an Advanced Search if needed.
2. Select Accept.
3. Select the desired output in the dialog box.
4. Click OK.