Applicant Overview Page

Human Resources staff can use the Applicant Overview page to search for and list applicants based on name, employee and applicant ID number, and email address. From the list of applicants, the user can:

• Access the Applicant Details page.

• Delete an applicant.

• Impersonate an applicant on the Recruitment Portal.

• Reset an applicant's password.

• Update an applicant's email address.

• Send an email to an applicant.

Menu Path:  Human Resources > Entry & Processing > Recruitment > Applicant Overview

Displaying the Applicant Details page

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria to search for the applicant, and then click Find.

3. In the applicant's Edit column, click the Pencil icon to display the Applicant Details page.
   For the procedures for using this page, refer to Applicant Detail Page.

Deleting an applicant

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria to search for the applicant, and then click Find.

3. In the applicant's Delete column, click the Delete icon.

4. In the Delete Confirmation dialog, click Yes.

Impersonating an applicant

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria to search for the applicant, and then click Find.

3. In the applicant's Impersonate column, click the icon.

4. When you finish impersonating the applicant, log out as the user.

Resetting an applicant's password

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria to search for the applicant, and then click Find.

3. In the applicant's Manage User column, click the Applicant icon to display the Manage User page.
   The option is available for applicants who have a status of Applicant, Pending Employee, and Prior Employee. The page will not display for applicants with a status of Current Employee or External Employee, since their Recruitment access is managed through Employee Access Center (EAC).

4. In the Applicant User Password Reset section, click Reset Password.

5. In the confirmation dialog, click Yes to indicate you want to reset the applicant's password.

   • If the password reset is successful, a message displays indicating the new password has been emailed to the applicant.

   • If the Show new password on reset field is selected in the Recruitment Portal Configuration's Online Presentation & Options page, the new password will display on the page for Human Resources staff members.

6. Click Close.

Updating an applicant's email address

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria to search for the applicant, and then click Find.

3. In the applicant's Manage User column, click the Applicant icon to display the Manage User page.
   The option is available for applicants who have a status of Applicant, Pending Employee, and Prior Employee. The page will not display for applicants with a status of Current Employee or External Employee, since their Recruitment access is managed through Employee Access Center (EAC).

4. In the Applicant Email Update section, change the email address as needed.

5. Click Update Email Address.
   If the email address is successfully updated, a message displays in the Applicant Email Update section indicating the address has been changed.

6. Click Close.

Sending an email to applicants

1. Select Human Resources > Entry & Processing > Recruitment > Applicant Overview to display the Applicant Overview page.

2. In the Search Criteria section, enter criteria to search for applicants, and then click Find.

3. Click Email to display the Applicant Email List window.

4. Use the Select/Unselect checkbox to select or deselect applicants, or use the checkboxes next to applicants' names.

5. Click Continue to display the Send Email page.

   • From field - defaults your organization's system-defined default email address. The From field can be changed if the applicant should reply to a particular staff member in your organization. You can also leave the field unchanged and enter the reply email address in the body of the email.

   • To field - defaults the applicant's email address and cannot be changed. If there are multiple applicants selected, the email addresses will be separated by commas.

6. As needed, enter email addresses in the Cc and Bcc fields.

7. Select a template defined in the Email Template Setup page, or leave the Template field blank and enter a personalized Subject and Body.

8. Click Send.

9. In the confirmation dialog, click Continue to send the email.

10. Click Close.

Fields