The docking rate is the amount deducted from an employee's pay when a Leave Without Pay (LWOP) leave code is entered on the employee's timecard. The rate can be hourly or daily, depending on how you issue pay.
For primary rates, the system requires selecting the Include Dock option on the Pay Rates page. With secondary rates, you can select this field, since these rates are not always tied to leave without pay.
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To set the docking rate for a secondary rate, the primary rate must have a Pay Period or Range/Step Pay pay method, and the Override Type must be S - System Calculate.
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The docking rate does not appear in the secondary rate. Instead, the system sums the Annual Salary field values across all rates with Include Dock selected, then calculates a single docking rate using the primary rate’s Days Worked and Hours/Day field values. The combined docking rate is stored in the Docking Rate field on the primary rate. The Docking Rate field on the secondary rates display 0.000000.
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When you add or change a rate, and the employee has a secondary rate that includes docking, you can view the combined rate on the Docking Rate page. This page appears before you enter the distributions in the Organization section on the Pay Rates page.
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For both primary and secondary rates, the docking rate calculation depends on the Override Type field value on the primary rate.
After you review the rate, select OK to close the Docking Rate page and continue with the add employee process.
For more information on docking rates, refer to the descriptions of the Include Dock, Override Type, and Docking Rate fields in the Pay Rates Page.
How the Override Type Affects Docking Rates
The docking rate calculation on the Pay Rate Information page depends on the Override Type field in the employee's primary rate. This field can have one of two settings:
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S - System Calculate
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O - Override Rate
System Calculate
With this setting, the Docking Rate field in the pay rate is view-only, and the docking rate is determined by the pay method.
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For Pay Period and Range/Step Pay pay methods, the system uses the following equation to calculate the docking rate:
Docking Rate = Annual Salary ÷ (Days Worked x Hours/Day) -
For Hourly, Daily, or Range/Step Rate pay methods, the system uses the pay rate as the docking rate.
If there is a secondary rate with a different number of days worked than the primary pay rate, the system uses the Days Worked and Hours/Day field values from the primary pay rate to calculate the Docking Rate.
Docking Rate = Annual Salary ÷ (Days Worked x Hours/Day)
Override Rate
The pay method must be either Pay Period or Range/Step Pay. With these pay methods, you must enter a value in the Docking Rate field. However, in a secondary rate, the docking rate is added to the primary rate's docking rate. In this case, the Docking Rate field resets to zero after you close the Docking Rate page.