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eEmployment Question Setup

On this page, you can define the questions that will be used for previous employer verification on the eEmployment questionnaire. The questions are organized by Position Type and are accessed via a link that will be in an email sent to the email addresses provided by the applicant as previous employers. The user in your organization responsible for verifying previous employment will need to send the eEmployment questionnaire as an item on either the Pre-Employment or Employment checklist.

Menu Path:  Human Resources > Entry & Processing > Recruitment > eEmployment Question Setup

To add, edit, or delete a question from the Defined Questions listing, follow the same procedures outlined in the Question Bank Questions Section. The eEmployment defined questions only have district-defined response types. District-defined questions require you to create question text that will display for the applicant and may only allow one answer, based on the type of response. District-defined questions can have the following Response Types: CheckBox, Date, DropDown, Information, Numeric, and TextBox.

When a question is associated with a position type, it will no longer display in the Defined Question list. It will be available for selection in other position types.

Note
When an email address is entered in the eEmployment Email Template field on the Hire Process Email Setup page, you need to set up the eEmployment questionnaire for each position type associated with a question defined with a Response Type of Work History.

Filtering the question list

To display all questions for a particular Response Type, select the Response Type in the Search Filter section, and then click Lookup.

To display all questions regardless of Response Type, select the blank entry in the Search Filter section, and then click Lookup.

Adding questions to the Defined Questions section

  1. Click New at the bottom of the section to display the Add New Question page.

  2. In the Add New Question page, complete the fields. For details on individual fields, refer to the Fields section.

  3. Click Save to save the question. The question will now appear in the Standard Question listing.

Editing existing questions

  1. Click the Pencil icon in the Edit column of the question to be edited.

  2. In the Edit Question page, change any fields as needed.

  3. Click Save.

Deleting existing questions

  1. Click the Delete icon in the Delete column of the question to be deleted.

  2. In the confirmation dialog, click OK.

Fields

Position Type Section

Field

Description

Position Type

Code identifying the position type associated with the job class, as defined in Payroll's Position Types table.

Questions Section

Field

Description

Order

When questions are assigned to a category, they are given a sequential order number and placed at the bottom of the section. By changing the integer in this field, assigned questions can be re-ordered on the next Save.

Description

The internal description of the question. Display only.

Response Type

The response type of the question. Display only.

Edit

Click the Pencil icon in this column to display the Edit Question page. Editing a question will affect all Position Types that have a question associated with them. It will not affect questionnaires already posted.

Remove

Click X in this column to remove the question. Once removed, the question will be available again in the list of questions in the Defined Questions section.

Defined Questions Section

The section displays fields for listing and selecting questions for use in all verification questionnaires for a selected Position Type. Questions already assigned to a questionnaire for the current Position Type will not display in the List section.

Search Filter Section

Use the fields in this section to select the questions to display in the List section. Leaving the fields blank and clicking Lookup displays all defined questions that are not being used in the current questionnaire.

Field

Description

Description

Enter either the full description or the starting characters of the questions' descriptions. For example, entering Public would match Public Safety and Public Works, depending on your selection in the adjacent Response Type field. To search solely by Response Type, leave the Description field blank.

Note

More than one question can have the same description. For example, you could use the same description for several Response Types. However, questions must have a unique Description/Response Type combination.

Response Type

Enter the Response Type of the questions to display, depending on your entry in the Description field. To search solely by Description, leave this field blank.

Select:

CheckBox
Date
DropDown
Information
Numeric
TextBox

List Section

This section displays all questions found in a search. You can add a question to the questionnaire by placing the pointer on the question and dragging it to the Questions section.

Field

Description

Description

Displays the description identifying the question in combination with the question's Response Type.

Response Type

Displays the Response Type identifying the question in combination with the question's Description.

Edit

Click the Pencil icon in this column to display the Edit Question page.

Delete

Click the Delete icon in this column for a question you want to delete, and then click OK in the confirmation dialog.

Add New Question and Edit Question Pages

The Add New Question page displays when you click New at the bottom of the Defined Questions section, while the Edit Question page displays when you click the Pencil icon in the Edit column.

Text Box Section

This section includes the following text boxes for identifying the question and entering the text that will display on the questionnaire.

Field

Description

Internal Description

Description of the question, as it will display on the Standard Applications Question page. Character/50

External Description

Description of the question, as it will display on the Recruitment Portal for internal and external applicants. Character/50

Introduction

Text that will display before the question on the questionnaire. The introduction is optional text that may be used, for example, to provide direction for completing one or more questions. Character/4000

Question Text

Text of the question that will display on the questionnaire. Required.Character/4000

Explanatory Comment

Text that will display when an applicant places the pointer on the question mark icon next to the question. The text will provide additional information regarding the question. Character/4000

Notes

The following applies to the Introduction, Question Text, and Explanatory Comment fields:

  • To display the Rich Text toolbar for a field, click the Arrow icon. The toolbar enables you to apply font attributes (styles, sizes, alignment, and so forth), add numbering or bullets, import images, insert a table, and among other word-processing functions, copy, cut, and paste text.

To clear the information in one of these fields, click X to the right of the field, and then click OK in the confirmation dialog.

Additional Fields Section

The Response Type selected determines the additional fields that display in this section, as noted in the individual descriptions.

Field

Description

Response Type

Type of response for the question.

Select:

CheckBox
Date
DropDown
Information
Numeric
TextBox

Required

Checkbox indicating whether the question is required to be answered before the questionnaire can be submitted.

  • Displays for all Response Types except Information.

Is Minimum Requirement

Checkbox indicating if the response to the question qualifies as a minimum requirement.

  • Displays only if the Response Type selected is CheckBox or DropDown.

Include "Other" Option

Checkbox indicating if a question allows for a text entry response. This is used when the response may differ from one that can be entered or selected.

  • Displays only if the Response Type selected is CheckBox, DropDown, Numeric, or TextBox.

Label for "Other" Option

Defines the label for the answer field.

  • Displays only if the Include "Other" Option checkbox is available and is selected.

Hide on Applicant Review

Checkbox indicating whether the question will be visible on the Applicant Review page accessed through View Pool in the Posting Requisition Overview option.

  • Displays at the bottom of the page for all Response Types.

Answer Details: CheckBox and DropDown Response Types

Following are descriptions of the Answer Details fields that display when the Response Type is CheckBox or DropDown. Click New below the grid to add new lines for additional answers.

Field

Description

Answer

Text box containing an answer option for the question.

Minimum Requirement

Indicates specifically which answers satisfy the minimum requirement.

  • Displays only if the Is Minimum Requirement checkbox in the Checkboxes section is selected.

Score

Integer indicating the value of the question. Answers can be weighted so that particular answers have a higher score than others.

Req Disp (Requires Dispositioning)

Checkbox indicating that if the applicant selects that answer option, the applicant will need to be dispositioned if not hired for the job posting.

Req Other (Requires Other)

Indicates if an "Other" response is required.

  • Displays only if the Include "Other" Option field is selected.

TextBox Response Type

The following Answer Details fields display if the Response Type selected is TextBox.

Field

Description

Number of Lines

Indicates the number of lines for the text box that will display in the questionnaire.

Maximum number of Characters

Determines the maximum number of characters that can be entered in the text box. As indicated, the maximum number of characters is 4000. If the field is left blank, the limit defaults to 150 characters.

Date Response Type

The following fields display if the Response Type selected is Date:

Field

Description

From

Start date for the date range that applies to the question.

To

End date for the date range that applies to the question.

If date is entered require other response

Checkbox to indicate whether a response in the "Other" field is required if a date is entered.

  • Displays below the From and To fields only if the Include "Other" Option checkbox is selected.

Numeric Response Type

The following fields display if the Response Type selected is Numeric.

Field

Description

Whole Numbers Only

Checkbox indicating whether only whole numbers can be entered as a response in the numeric field.

If a number is entered require an 'other' response

Checkbox to indicate whether a response in the "Other" field is required and a number is entered in the numeric field.

  • Displays only if the Include "Other" Option checkbox is selected.


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