eEmployment Question Setup
On this page, you can define the questions that will be used for previous employer verification on the eEmployment questionnaire. The questions are organized by Position Type and are accessed via a link that will be in an email sent to the email addresses provided by the applicant as previous employers. The user in your organization responsible for verifying previous employment will need to send the eEmployment questionnaire as an item on either the Pre-Employment or Employment checklist.
Menu Path: Human Resources > Entry & Processing > Recruitment > eEmployment Question Setup
To add, edit, or delete a question from the Defined Questions listing, follow the same procedures outlined in the Question Bank Questions Section. The eEmployment defined questions only have district-defined response types. District-defined questions require you to create question text that will display for the applicant and may only allow one answer, based on the type of response. District-defined questions can have the following Response Types: CheckBox, Date, DropDown, Information, Numeric, and TextBox.
When a question is associated with a position type, it will no longer display in the Defined Question list. It will be available for selection in other position types.
Note
When an email address is entered in the eEmployment Email Template field on the Hire Process Email Setup page, you need to set up the eEmployment questionnaire for each position type associated with a question defined with a Response Type of Work History.
Filtering the question list
To display all questions for a particular Response Type, select the Response Type in the Search Filter section, and then click Lookup.
To display all questions regardless of Response Type, select the blank entry in the Search Filter section, and then click Lookup.
Adding questions to the Defined Questions section
Click New at the bottom of the section to display the Add New Question page.
In the Add New Question page, complete the fields. For details on individual fields, refer to the Fields section.
Click Save to save the question. The question will now appear in the Standard Question listing.
Editing existing questions
Click the Pencil icon in the Edit column of the question to be edited.
In the Edit Question page, change any fields as needed.
Click Save.
Deleting existing questions
Click the Delete icon in the Delete column of the question to be deleted.
In the confirmation dialog, click OK.
Fields
Position Type Section
Field | Description |
|---|---|
Position Type | Code identifying the position type associated with the job class, as defined in Payroll's Position Types table. |
Questions Section
Field | Description |
|---|---|
Order | When questions are assigned to a category, they are given a sequential order number and placed at the bottom of the section. By changing the integer in this field, assigned questions can be re-ordered on the next Save. |
Description | The internal description of the question. Display only. |
Response Type | The response type of the question. Display only. |
Edit | Click the Pencil icon in this column to display the Edit Question page. Editing a question will affect all Position Types that have a question associated with them. It will not affect questionnaires already posted. |
Remove | Click X in this column to remove the question. Once removed, the question will be available again in the list of questions in the Defined Questions section. |
Defined Questions Section
The section displays fields for listing and selecting questions for use in all verification questionnaires for a selected Position Type. Questions already assigned to a questionnaire for the current Position Type will not display in the List section.
Search Filter Section
Use the fields in this section to select the questions to display in the List section. Leaving the fields blank and clicking Lookup displays all defined questions that are not being used in the current questionnaire.
Field | Description |
|---|---|
Description | Enter either the full description or the starting characters of the questions' descriptions. For example, entering Public would match Public Safety and Public Works, depending on your selection in the adjacent Response Type field. To search solely by Response Type, leave the Description field blank. |
Note | More than one question can have the same description. For example, you could use the same description for several Response Types. However, questions must have a unique Description/Response Type combination. |
Response Type | Enter the Response Type of the questions to display, depending on your entry in the Description field. To search solely by Description, leave this field blank. Select: CheckBox |
List Section
This section displays all questions found in a search. You can add a question to the questionnaire by placing the pointer on the question and dragging it to the Questions section.
Field | Description |
|---|---|
Description | Displays the description identifying the question in combination with the question's Response Type. |
Response Type | Displays the Response Type identifying the question in combination with the question's Description. |
Edit | Click the Pencil icon in this column to display the Edit Question page. |
Delete | Click the Delete icon in this column for a question you want to delete, and then click OK in the confirmation dialog. |
Add New Question and Edit Question Pages
The Add New Question page displays when you click New at the bottom of the Defined Questions section, while the Edit Question page displays when you click the Pencil icon in the Edit column.
Text Box Section
This section includes the following text boxes for identifying the question and entering the text that will display on the questionnaire.
Field | Description |
|---|---|
Internal Description | Description of the question, as it will display on the Standard Applications Question page. Character/50 |
External Description | Description of the question, as it will display on the Recruitment Portal for internal and external applicants. Character/50 |
Introduction | Text that will display before the question on the questionnaire. The introduction is optional text that may be used, for example, to provide direction for completing one or more questions. Character/4000 |
Question Text | Text of the question that will display on the questionnaire. Required.Character/4000 |
Explanatory Comment | Text that will display when an applicant places the pointer on the question mark icon next to the question. The text will provide additional information regarding the question. Character/4000 |
Notes | The following applies to the Introduction, Question Text, and Explanatory Comment fields:
To clear the information in one of these fields, click X to the right of the field, and then click OK in the confirmation dialog. |
Additional Fields Section
The Response Type selected determines the additional fields that display in this section, as noted in the individual descriptions.
Field | Description |
|---|---|
Response Type | Type of response for the question. Select: CheckBox |
Required | Checkbox indicating whether the question is required to be answered before the questionnaire can be submitted.
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Is Minimum Requirement | Checkbox indicating if the response to the question qualifies as a minimum requirement.
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Include "Other" Option | Checkbox indicating if a question allows for a text entry response. This is used when the response may differ from one that can be entered or selected.
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Label for "Other" Option | Defines the label for the answer field.
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Hide on Applicant Review | Checkbox indicating whether the question will be visible on the Applicant Review page accessed through View Pool in the Posting Requisition Overview option.
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Answer Details: CheckBox and DropDown Response Types
Following are descriptions of the Answer Details fields that display when the Response Type is CheckBox or DropDown. Click New below the grid to add new lines for additional answers.
Field | Description |
|---|---|
Answer | Text box containing an answer option for the question. |
Minimum Requirement | Indicates specifically which answers satisfy the minimum requirement.
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Score | Integer indicating the value of the question. Answers can be weighted so that particular answers have a higher score than others. |
Req Disp (Requires Dispositioning) | Checkbox indicating that if the applicant selects that answer option, the applicant will need to be dispositioned if not hired for the job posting. |
Req Other (Requires Other) | Indicates if an "Other" response is required.
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TextBox Response Type
The following Answer Details fields display if the Response Type selected is TextBox.
Field | Description |
|---|---|
Number of Lines | Indicates the number of lines for the text box that will display in the questionnaire. |
Maximum number of Characters | Determines the maximum number of characters that can be entered in the text box. As indicated, the maximum number of characters is 4000. If the field is left blank, the limit defaults to 150 characters. |
Date Response Type
The following fields display if the Response Type selected is Date:
Field | Description |
|---|---|
From | Start date for the date range that applies to the question. |
To | End date for the date range that applies to the question. |
If date is entered require other response | Checkbox to indicate whether a response in the "Other" field is required if a date is entered.
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Numeric Response Type
The following fields display if the Response Type selected is Numeric.
Field | Description |
|---|---|
Whole Numbers Only | Checkbox indicating whether only whole numbers can be entered as a response in the numeric field. |
If a number is entered require an 'other' response | Checkbox to indicate whether a response in the "Other" field is required and a number is entered in the numeric field.
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