Future Additional Duty Codes table

23.10 and later

Use this option to enter Additional Duty Codes and the associated amounts that are effective on a future date, for example in the next fiscal or school year. When the codes are posted, the records update the Additional Duty Codes table. You can modify or delete the records any time before you post them.

Menu path

From the Human Resources menu, select Reference Tables. From the Future Changes menu, select Additional Duty Codes.

Future Additional Duty Codes

The future additional duty codes table is designed the same as the payroll additional duty codes table, with the addition of two fields: Control Number and Effective Date.

You can add future additional duty codes to future pay rates. The effective date of the future additional duty code must be on or before the effective date of the future pay rate.

If you post an additional duty code that already exists in the Payroll Additional Duty Codes table, the system deletes the current record and replaces it with the posted record.

Changing the Percent or Dollar Amount in an existing Additional Duty record does not automatically update future pay rates. To recalculate pay rates in this case, you must run Update Future Pay Rates.

When you run Update Future Pay Rates, the system checks the Future Additional Duty Codes table and calculates assigned additional duties with an effective date on or before the effective date of the future pay rate, then it checks the Payroll Additional Duty Codes table and calculates assigned additional duties that exist in the payroll table.

Add a future additional duty code

1. On the Future Additional Duty page, click Add new.

2. Enter a Control Number.

3. Enter an Effective Date. The effective date should target the range when the future additional duty code should be posted to the current Additional Duty Codes table.

4. Enter a Duty Code. If the code exists in the current Additional Duty Codes table, fields will populate with the current duty code details.

5. Edit as needed for the next fiscal or school year.

6. Click Accept.

Post future additional duty codes

Future Additional Duty Codes with an effective date on or before the effective date entered are posted to the payroll Additional Duty Codes table. Records that match existing payroll codes overwrite existing payroll codes.

1. On the Future Additional Duty page, from the action bar, click Post.

2. Optionally, enter a Control Number.

3. Enter an Effective Date. Future additional duty codes with an effective date on or before the entered effective date will post to the current additional duty codes table and replace existing current additional duty codes with the same code.

4. Click Accept.

5. On the confirmation dialog, click Yes.

Fields and Descriptions

Fields that only display on the future table are defined. For details on fields in common with the payroll table, refer to Additional Duty Table.

Field	Description
Control Number	Enter a control number. The control number can be used to select a batch of records when you post future additional duty codes. The limit is 12 characters. The field is required.
Effective Date	Enter a date when the future additional duty codes should be posted. Perform the post process after the last pay run using the old additional duties and before the first pay run to be calculated with the new additional duties. The field is required.