Hire Applicants

Use the Hire Applicant page to enter information on an applicant who has been hired. This information is required for rolling over an applicant's data. The page can be displayed by clicking the Hire item on the Action Bar in the Applicant Information search and details pages.

After you enter this information, the system adds a new tab to the applicant's Applicant Tracking detail page: Hire Status. For additional information, refer to Update Applicant Records.

Hire an applicant

On the Attendance Information page, in the Search Criteria section, enter criteria identifying the records to list, and then click Search. To run an advanced search, use the Advanced button.
To display an applicant's Applicant Information detail page, select the applicant, and then click Accept.
Click Hire on the detail page's Action Bar.
In the Hire Applicant page, complete the fields.
Click Accept to save the record.

Fields and Descriptions

Field	Description
Hire Date	Applicant's hiring or rehiring date.
Department	Code identifying the department associated with the position being filled, as defined in the Department table.
Base Location	Code identifying the base location of the position being filled, as defined in System Management's Location table.
Job Class	Code identifying the job class associated with the applicant's new position, as defined in the Job Class table. This job class rolls over to Human Resources, where it defines the leave codes in the employee's Leave Banks tab.
Employee Number	Unique number for identifying the employee in the Human Resources System. If the Human Resources Profile's Auto Assign Employee checkbox is selected, the system automatically assigns a sequential number to the Employee Number field. You cannot change this number. If the Human Resources Profile's Default SSN checkbox is selected, the system defaults the applicant ID to the Employee Number field. You may change this, if needed. However, when the applicant's record rolls over, the system assigns the applicant's Social Security number as the employee ID. If neither field is selected, the system defaults the applicant ID to the Employee Number field. If you change this and the number you enter matches an existing employee ID, the system issues a warning and allows you to enter another number for the new hire. When you roll over the applicant's record, this number becomes the employee ID.