Update Applicant Records
Use the Applicant Information detail page to look up and change information on an applicant. This page includes the following elements:
General section of identification data, including the candidate's Applicant ID number, Last/First/Middle Names, and Day Phone number.
Six tabs, each of which stores a related set of applicant information, as identified by the tab's title. An additional tab, Hiring Status, displays after you enter hiring information on an applicant who has been accepted for a position.
Action items for entering additional information on the applicant. The page's tabs also include action items for displaying pages that store additional data on an applicant.
Menu Path
From the Human Resources menu, select Entry & Processing. From the Miscellaneous menu, select Applicant Information. Search for and select an applicant, and then click Accept.
Page Tabs
The Applicant Information detail page includes the following tabs. For descriptions of the fields in the tabs shown, refer to the corresponding pages in the section on Adding Applicants. If the source of a tab's fields are not obvious, we will list the source after the illustration.
Applicant Status Stores dates, years of service, and other information on the applicant, as entered in the Applicant Tracking wizard's Add Applicant page. For details, refer to Applicant Add Page.
Personal Stores personal data, such as gender, marital status, Social Security number, and birth date, as entered in the Applicant Tracking wizard's Employment page. For details, refer to Employment Page.
Race/Ethnicity Stores race and ethnicity data as entered in the Race/Ethnicity Page.
Addresses Stores the applicant's present and permanent addresses, as well as telephone numbers for both addresses. Note that the permanent address is the one that rolls over to Human Resources. The tab's information is originally entered in Applicant Tracking's Applicant Add page. For details, refer to Applicant Add Page.
Qualifications Stores the applicant's skills and interests, as entered in the Qualification page. The tab's action buttons display pages for entering the applicant's degrees and certifications. For details, refer to Qualifications Page.
Interviews Stores interviewer names, interview dates, and evaluation ratings of the applicant. You can also enter notes regarding interviews and evaluations. The tab's fields correspond to those in the Interviews page. For details, refer to Interviews Page.
Hire Status Stores a successful candidate's hiring date, department, work location, job class, and employee number. The Hire Status tab does not display until you use the Hire item on the Attendance Information detail page's Action Bar. For more information, refer to Hire Applicants.
Action Buttons
The following buttons, which display in the tabs listed above, enable you to access additional pages for an applicant:
Positions Preferences | Available in the Applicant Status tab. Displays the Applied Positions page, which shows the types of positions of interest to the applicant. For details, refer to Applied Positions Page. |
Previous Positions | Available in the Applicant Status tab. Displays the Previous Positions page for storing the applicant's past positions. From this page, you can display an additional page for entering details on a prior position. For details, refer to Previous Positions Page. |
Defined Windows | Available in the Personal tab. Displays the Applicant Custom Windows page, which lists pages created in the Human Resources Profile's Applicant Windows option for entering additional information on applicants. For details, refer to User-Defined Pages. |
Degrees | Available in the Qualifications tab. Displays the Degrees page, which stores an applicant's degree history. From this page, you can display an additional page for entering other major or minors associated with an applicant's degree. For details, refer to Degrees Page. |
Certifications | Available in the Qualifications tab. Displays the Certifications page, which stores a listing of certifications and other credentials held by the applicant. For details, refer to Certifications Page. |
Updating an applicant's record
On the Applicant Information page, in the Search Criteria section, enter criteria identifying the records to list, and then click Search. To run an advanced search, use the Advanced button.
To display an applicant's Applicant Information detail page, select the applicant, and then click Accept.
Update information on the applicant in the page tabs as well as in the additional pages that be accessed using the action buttons displayed in the tabs.
To attach documents to the applicant's record, use the toolbar's Attachment item. For additional information, refer to Attachments Page.
Click OK to save the record.