Job Posting Approval Page

Use this page to process the approvals for job postings submitted from the Job Posting Overview page. Job postings that meet the rules of the posting group setup will display for users designated as approvers in the approval groups associated with those posting groups.

If your organization has defined your approval groups with more than one level of approval, an approver will not see a job posting listed on this page until all lower levels have completed their approval. Workflow will notify approvers when there are job postings that require their approval.

Menu Path: Human Resources > Entry & Processing > Position Requisitions > Job Posting Approval

Processing posting approvals

Select Human Resources > Entry & Processing > Position Requisitions > Job Posting Approval to display the Posting Approval page.
The page lists all job postings that require approval for the approver's level at the current time.
Review the job postings that display in the list. The Alerts column may display warnings or error messages for the postings that the approver needs to be aware. Job postings with errors cannot be processed. Review the error and correct the problem before proceeding.
To display the Posting Details page for viewing a posting, clicking the Search icon in the View column. The page displays details of the job posting prior to processing the approval. Click Back to return to the Posting Approval page.
On the Posting Approval page, select the box in the Check column to approve the job posting. Select the box in the X column to deny the job posting. Select the box in the Question mark column to flag the posting as needing correction.
In the Comments field, the approver may enter comments about their approval selection.
When all the approval selections have been made, click Save to process the approvals. When the approval process is complete, workflow sends one of the following notifications based on the approval action and your organization's setup.
- If the approval action was Approve and there are no other approvals required, the Approved notification is sent to the users identified in the Notify on Approved field of the Workflow Configuration's Postings Forms tab.
- If the approval action was Approve and there are additional approvals required, the Needs Approval notification is sent to the users identified in the Notify on Needs Approval field of the Workflow Configuration's Postings Forms tab for the next approval level.
- If the approval action was Deny, the Denied notification is sent to the users identified on the Notify on Denied field of the Workflow Configuration's Postings Forms tab.
- If the approval action was Needs Correction, the Needs Correction notification is sent to the users identified on the Notify on Needs Correction field of the Workflow Configuration's Postings Forms tab.
  When a job posting is approved by all levels of the approval group, its status changes from Request to Posted. The posting will be available on the Portal for applicants to review and apply for when the current date is on or after the Posting Date and on or prior to the Closing Date.

Fields

Following are the field descriptions for the columns that appear on the Posting Approval page. All fields are display-only with the exception of the View column and the select boxes in the Check, X, or Question mark columns.

Checkbox to approve the job posting.

Checkbox to deny the job posting.

Checkbox to flag the job posting as needing correction.

Field	Description
Alerts	Warnings or error messages associated with the job posting that is requiring approval.
Posting ID	System-generated number used to identify the job posting throughout Recruitment.
Location	Code identifying the position's location, as defined in Personnel's Locations table.
Position Type	Code identifying the position type associated with the job class, as defined in Payroll's Position Types table.
Job Class	Job class assigned to the position, as defined in Payroll's Job Class table.
Position	Position assigned to the job class, as defined in the Position Control table. This field only applies if you are using Position Control and the selected job class is under Position Control.
Fiscal Year	Fiscal year associated with the job posting. This can be either the current or next fiscal year.
View	Click the Search icon to access the Posting Details page for the job posting that requires approval. This allows the approver to see all the details of the job posting prior to selecting their approval action.