Pay Run Setup - Additional Cycles
Use this page to display the Pay Cycle Maintenance page, if you want to add or change a pay cycle for the current pay run. A cycle enables you to issue different types of pay. For example, the first cycle in a pay run covers regular pay, while a second cycle can be used to issue summer or overtime pay. You can also designate whether the pay in a cycle includes advanced pay.
As with the first pay cycle, you can select the deduction and special pay frequencies to use in each additional cycle. However, the pay groups and vendor payment frequencies from the first cycle apply to all subsequent cycles.
To display the Pay Cycle Maintenance page, click Edit in the Pay Run Setup - Additional Cycles page.
If you do not have any other cycles to add, click Finish.
Once you define an additional cycle for a pay run, the cycle cannot be deleted.
Add Pay Cycles
Click Edit in the Pay Run Setup - Additional Cycles page to display the Pay Cycle Maintenance page. This page lists the cycles set up for the current pay run.
Click Add New.
In the Pay Cycle field, select a number (2-9) to identify the cycle or select the Second Check option, which enables you to set up a cycle for issuing separate checks for additional or advanced pay.
If the cycle applies to advanced pay, select the Advanced Pay checkbox.
In the Select Deduction Frequencies for Pay Run section, select the deduction and special pay frequencies that apply to the cycle.
To select all of the checkboxes, click Check All.
Click OK to save your entries.
To add another cycle, repeat Steps 2-6.
To close the page, click Back.
Update Pay Cycles
Click Edit in the Pay Run Setup - Additional Cycles page to display the Pay Cycle Maintenance page. The page lists the cycles set up for the current pay run.
Select the cycle you want to update, and then click OK.
Change field values as needed.
Click OK to save your changes.
Repeat Steps 2-4 for each additional cycle you want to change.
To close the page, click Back.
Fields and Descriptions
Field | Description |
|---|---|
Pay Cycle | Select a cycle not being used in this pay run. The numbers 2-9 enable you to issue additional pay on the same check as regular pay. The Second Check option enables you to use separate checks for advanced or additional pay. |
Advanced Pay | Select the checkbox if the cycle being added is for advanced pay. |
Deduction Frequencies | Select the checkbox for each deduction frequency that applies to the cycle. Deduction frequencies are user-defined codes stored in the Deduction Table. They indicate how often to take a deduction, for example, B for biweekly or E for every pay period. You may leave a checkbox blank if the deductions referenced do not apply to the pay issued in the cycle. |
Special Pay Frequencies | Select the checkbox for each special pay frequency that applies to the new cycle. Special pay frequencies are user-defined codes entered in the Pay Code Table. They indicate how often special pays are paid, for example, M for monthly or A for annually. You may leave a checkbox blank if the special pay referenced does not apply to the pay issued in the cycle. |