Pay Run Setup - Step 4
Use this page to reference the vendors that should be paid for deductions, benefits, and child support garnishments in the current pay cycle. You also enter due dates and accounting periods/years so that the payments can be processed correctly in the Fund Accounting System.
The system displays all of the user-defined frequency codes selected in the Pay Run Setup - Step 3 page that are assigned to individual vendors in Deduction records. This enables the system to create payments to the vendors, if the Create Vendor Payments checkbox in the Human Resources Profile is selected.
Important
The Pay Run Setup - Step 4 page only applies if the Create Vendor Payments checkbox in your Human Resources Profile is selected. It does not display if this checkbox is blank.
Fields
Field | Description |
|---|---|
Frequency | User-defined codes entered in deduction records, categorizing how often to pay a vendor, for example, M for monthly or Q for quarterly. This page displays each vendor payment frequency from the Deduction Table. Vendor payment frequencies are used when creating automatic vendor payments for deductions, benefits, and child support garnishments in the Fund Accounting's Batch Accounts Payable option. Example: The code M indicates that vendors should be paid monthly for certain deductions and benefits. If your pay run is the last one in the current month, you usually would select the checkbox for this code regardless of the pay cycle you are setting up. For more information, refer to Automatic Vendor Payments. |
Due Date | Date when the vendor payments are due. This date is used in interfacing batch vendor payments with the Fund Accounting System. |
Period | Accounting period for posting the vendor payments. Select a period from 1 through 13. Keep in mind that period 13 applies to transactions recorded after the close of a year. |
Year | Last two digits of the fiscal year that applies to the payments. If needed, you may change the default, which is set in the Fund Accounting Profile. |