Postings - Applicant Review Page

In the Applicant Review page, the Hiring Manager can:

Select applicants for an interview and update interview information.
Review applications for job postings.
Disposition applicants who are not being hired.
Recommend applicants for hire.

Menu Path: Human Resources > Entry & Processing > Recruitment > Posting Requisition Overview > click the Applicant icon in the View Pool column > click the applicant's name link in the Posting Review page

Page Sections

The Applicant Review page includes the following sections, depending on the Recruitment System Configuration's Hiring Manager View Setup page in System Administration:

Interview	Enables a Hiring Manager to add, schedule, and score interviews. The section includes a Submit Interview(s) action button.
Disposition	Enables a Hiring Manager to select disposition codes, enter comments, and submit the disposition. The section includes a Submit Disposition action button.
Recommendation to Hire	Enables a Hiring Manager to recommend an applicant for hire, extend an offer, and submit the recommendation. If needed, the Hiring Manager can also set an official start date for the applicant. The section includes a Submit Recommendation action button.
Application Detail	Enables a Hiring Manager to review the application submitted by the applicant for the job posting. For more information on applications, refer to Application Question Setup Page.

These sections can be expanded by clicking + (plus) next to a section's header or collapsed by clicking - (minus or hyphen).

Following are the procedures for entering interview information, dispositioning an applicant, and recommending an applicant for hire from the Applicant Review page.

Entering interview information

Select Human Resources > Entry & Processing > Recruitment > Posting Requisition Overview to display the Posting Requisition Overview page.
In the View Pool column, click the View Pool icon to display the Posting Review page.
Click the applicant's name link to display the Applicant Review page.
If the Send Email When Applicant Selected for Interview on the Hire Process Email Setup page is selected, select the Selected for Interview checkbox, and then click Submit Interview(s). This will notify the appropriate Human Resources staff member to schedule the interview with the applicant.
Once the interview has been completed, the hiring manager will access the Applicant Review page, and click Add Interview.
A blank line will appear in the Interview section for adding details regarding the interview.
In the Interview section, complete the fields. For descriptions, refer to the Fields section below.
Note
The hiring manager can update interview information at any time during the interview period.
Click Submit Interview(s) to save the interview information and set the application status to Interview.

Dispositioning an applicant

Select Human Resources > Entry & Processing > Recruitment > Posting Requisition Overview to display the Posting Requisition Overview page.
In the View Pool column, click the View Pool icon to display the Posting Review page.
Click the applicant's name link to display the Applicant Review page.
Depending on the settings in the Allow Disposition from Applicant Review field on the Hiring Manager View Setup page, the hiring manager will be able to select a Disposition Code checkbox from the codes listed. These are populated from the Disposition Code table in the Recruitment reference tables.
Enter a disposition comment in the Comment field.
Click Submit Disposition to submit the disposition.

Recommending an applicant for hire

Select Human Resources > Entry & Processing > Recruitment > Posting Requisition Overview to display the Posting Requisition Overview page.
In the View Pool column, click the View Pool icon to display the Posting Review page.
Click the applicant's name link to display the Applicant Review page.
Select the Recommend to Hire checkbox.
- If applicable, the hiring manager can select the Offer Extended checkbox and enter the date that occurred in the Sent field, select the checkbox for the Offer Accepted and enter the date that occurred in the Received field.
- If the date that the applicant is available to start differs from the Tentative Start date on the job posting, the hiring manager can select the Official Start checkbox and enter the date in the First Day field.
Click Submit Recommendation. Based on the settings in the Hire Process Email Setup page, an email may be sent to the appropriate Human Resources staff members indicating that the applicant has selected the position, there is a start date that differs from the job posting, and that the applicant has been recommended for hire.
If there are other applicants who were recommended for hire or have been hired and the count of those other applicants is equal to the requested positions for the job posting, the message The maximum number of persons already recommended or hired will display, and the recommendation cannot be submitted.

Fields

Following are descriptions of the fields on the Applicant Review page. The Applicant and Posting Details section at the top of the page lists applicant's information as well as the basic posting information.

Applicant and Posting Details Section

Field	Description
Name	Name of the Applicant.
Phone Number	Primary phone number for the applicant.
Date Submitted	Date the application was submitted.
Rating	The rating the applicant has been given by your organization. Zero stars is the lowest rating, and five stars, the highest. Click the appropriate star to change the rating.
Applicant Documents	Any documents that Human Resources staff members have attached to the applicant's record.
Posting	System-generated posting identification number.
Position Title	Title of the job posting's position.
Date Closed	Date the job posting closed.

Interview Section

Field	Description
Selected for Interview	Checkbox to indicate if applicant is selected for interview.
Add Interview	Button to enter details about a round of interviews.
Date	Date of the interview.
By	Employee conducting the interview.
Round	Drop-down indicating the number of the interview.
Score	Score for the interview.
Status	Code identifying the status of the interview, as defined in Recruitment's Interview Status table.
Comments	Any comments regarding the interview. Character/3000
Delete	Select the Delete icon to delete the interview.
Submit Interview	Select to submit the interview information and change the status of the application to Interview, or to save changes or additional interviews entered since the interview was last submitted.

Disposition Section

Field	Description
Disposition Codes	Disposition reasons which can be selected when dispositioning an applicant. These options are populated from the Disposition Codes in the Recruitment reference tables.
Comment	Comment on why the applicant is not being hired.
Submit Disposition	Select to submit the disposition, and change the application status to Not Selected.

Recommend to Hire Section

Field	Description
Recommend to Hire	Checkbox to indicate the applicant is being recommended to hire.
Status	Status of the application in the hiring process.
Offer Extended	Checkbox to indicate an offer has been extended to the applicant.
Sent	Date offer is extended/sent to the applicant.
Offer Accepted	Checkbox to indicate the applicant has accepted the position.
Received	Date accepted offer is received.
Official Start	Checkbox to indicate an official start date for the applicant has been decided.
First Day	Date for the official start date.
Submit Recommendation	Select to submit the recommendation to hire and change the status of the application to Recommended for Hire.