Application Question Setup Page

Use this page to set up questions for the position types used in job postings. From this page, you can:

Add, edit, or delete standard or question bank questions to a position type.
Add or remove standard or question bank questions from a position type.
Add, edit, order, and remove categories for the application based on position type.
Edit the order for listing the questions on an application.
Preview the standard questions that will appear on an application.

Menu Path: Human Resources > Entry & Processing > Recruitment > Application Question Setup

Page Sections

Position Type Section	Enables you to add, edit, and remove questions for a selected position type. For details, refer to the Procedures and Fields sections below.
Standard Questions Section	Lists the standard questions that can be added to the application for the selected position type. You can also add, edit, and delete questions in this section. For details, refer to Standard Questions Section.
Question Bank Questions Section	Lists the question bank question that can be added to the application for the selected position type. For details, refer to Question Bank Questions Section.
Save and Preview	Enables you to preview the standard questions that will appear on an application for the selected position type. You can also test the application itself. For details, refer to Save and Preview Section.

Types of Questions

The Application Question Setup page enables you to add types of questions to a position type:

Standard Questions

Standard questions that are added to a position type will always be asked in an application for a job posting that has the position type. There are two types of standard questions:

PowerSchool-defined questions include a set of fields that are specific to a certain response type. For example, the Education response type provides six pre-defined fields for entering a degree, college, graduation date, and so forth. After an applicant saves this set of fields, a new set displays for entering another degree. The fields provided can also utilize reference tables in Human Resources for standardizing the responses.
PowerSchool-defined questions can have the following response types: Certificates, Education, Experience, Gallup, License, References, Skills, and Work History.

User-defined questions are questions you create. They only allow one answer, though you can enter multiple questions per response type. For example, you could use several checkboxes or create several drop-down fields for the same application.
User-defined questions can have the following response types: CheckBox, Date, DropDown, Information, Numeric, and TextBox.

For information on adding standard questions, refer to Standard Questions Section.

Question Bank Questions

Question bank questions are user-defined. Hiring managers can choose to include or exclude these questions when adding a job posting. By contrast, standard questions must appear on all applications for a position type's job postings. Question bank questions use the same Response Types as user-defined questions: CheckBox, Date, DropDown, Information, Numeric, and TextBox.

For information on adding question bank questions, refer to Question Bank Questions Section.

Adding questions to an application for a position type

Select Human Resources > Entry & Processing > Recruitment > Application Question Setup to display the Application Question Setup page.
In the Position Type field, select the position type.
If you are starting a new application, you will also need to complete the Order, Comments, and Category fields before adding questions. The Email Template field is optional. For details, refer to Application Question Setup.
Once you have established a category for the position type, you can drag-and-drop questions into the category from the Standard Questions and Question Bank sections.
To drag and drop questions:
- Click on the question you want to add, and hold down the mouse button.
- Drag the question to the Questions field, and release the mouse button.
  Repeat this step for each question you want to add. For the procedure on removing a question, refer below.
Edit, remove, or create new questions as needed. For the steps to follow, refer to the following procedures.
Click Save.

Notes

You can only add one PowerSchool-defined question per Response Type from the Standard Questions section. However, you can add as many user-defined questions as desired, regardless of Response Type.
Questions will be arranged in the order they are added. To change the order of questions, use the Order column in the Questions section.
When you add a question, it is saved automatically.

Editing questions

While adding questions to a position type, click the Pencil icon in the Edit column for a question that was added to the Questions field.
In the Edit Question page, change the entries as needed.
Click Save.

Note
Editing a question in this way only affects the position type/category combination for future job postings. However, if you use the Pencil icon in the Standard Questions or Question Bank sections, the changes will affect all position types that have the question associated with them, except for those used in job postings that are already posted.

Removing questions from a category

While adding questions to a position type, click X in the Remove column for a question that was added to the Questions field.
In the confirmation dialog, click OK.
To remove additional questions, repeat Steps 1-2.
When you finish with adding and removing questions, click Save.

Fields

Position Type Section

Field	Description
Position Type	Code identifying the position type associated with the job class, as defined in Payroll's Position Types table.
Order	Integer used to sort the categories from low to high on an application form. When the user changes the order number, the categories will be re-ordered on the next Save.
Category	An application form can be divided into multiple sections or categories. At least one category is required. A category requires an order, description, and comments.
Comments	Comments for additional information pertaining to the category. The information entered here is not visible to the applicant.
Email Template	Select a template for sending an email to the applicant upon submission of the application. If only one email notification is necessary (for example, to confirm submission of the application), assigning a template to any of the categories will send the email. If multiple notifications are needed, assign additional templates to the available categories. The maximum number of templates that can be assigned is equal to the number of available categories. For more information, refer to Email Template Setup.

Questions Section

Field	Description
Order	When questions are assigned to a category, they are given a sequential order number and placed at the bottom of the section. By changing the integer in this field, assigned questions can be re-ordered on the next Save.
Description	The internal description of the question. Display only.
Response Type	The response type of the question, which can be different for Standard and Question Bank questions. Display only.
Question Type	The question type for the question, either Standard or Question Bank. Display only.
Hiring Authority Label	Label for the column header that will appear on the Posting Review page accessed through View Pool on the Posting Requisition Overview page. For details, refer to Posting Review Page.
Hiring Authority Order	Order of the columns that will appear on the Posting Review page accessed through View Pool on the Posting Requisition Overview page. Columns will display to the right of the application and interview scores in the order entered in this field, from low to high and left to right. For example, order number 5 will display to the right of order number 4 on the Posting Review page.
Edit	Click the Pencil icon in this column to edit the question. Editing a question will affect all Position Types which have a question associated with them. It will not affect job postings already posted.
Remove	Click X in this column to remove the question. Once removed, the question will be available again in the list of questions in the Standard Questions or Question Bank section.