Print Total W2

Use this option to generate a summary of your W2 information for either a selected workfile or all workfiles for a specified tax year. The form lists the number of employees, total taxable income, and total withholdings.

Menu Path

From the Human Resources menu, select Periodic Routines. From the Year End menu, select W2 Processing. Click Print W2 Forms, then Print Total W2.

Print W2 Totals

For information on the fields, refer to Print All W2 Forms.

1. Open the Print Total W2 page.

2. Load forms into the printer and verify that they are aligned and printing is set to six characters per inch.

3. In the Print Criteria section, enter the Tax Year and Employer Control Number for the workfile containing the W2s for which you need totals, and enter other criteria as needed.

4. Click Accept.

5. In the Laser Forms Criteria section, identify the forms you use, and then click Accept.

6. On the Print page:

   • Select a destination for the log file, and then click OK. The default file name is w2frm_neg.log.

   • To send W2 data to the printer, leave the default destination on Printer, and then click OK. When Printer is selected, you cannot edit the file name.

   • To store W2 data to print later, select File, edit the file name to replace the default (w2totals.rpt), and then click OK. You must enter a unique file name to avoid overwriting any files.