Print W2 Forms

Use this option to print employee W2 forms, after you verify that your data is correct. If necessary, you can stop and restart a print job from any point. You can also reprint a W2 form for an individual employee or multiple employees.

Menu Path

From the Human Resources menu, select Periodic Routines. From the Year End menu, select W2 Processing, then click Print W2 Forms.

Prerequisites

Before you print W2s, you must complete the following steps:

Run Employee W2 File Edit Reports to verify your data.
Correct any errors on the Employee W2 File Update page.
Verify that the printer is set to print at six lines per inch.
Load W2 forms in your printer.
Verify that the Form Type entered in the W2 Controls page during setup matches the forms you use.

Action Buttons

The Print W2 Forms page includes the following action buttons:

Print All W2 Forms	Displays the Print All W2s page. Use this page to generate W2s for the employees in your workfile.
Restart W2 Printing	Displays the Restart W2 Printing page. If for some reason you need to interrupt a print job, use this page to resume printing, beginning with any record in the W2 workfile.
Print an Individual W2	Displays the Print an Individual W2 page. Use this page to print a W2 for a specific employee.
Print Total W2	Displays the Print a Total W2 page. Use this page to generate a summary of the W2 data in either a selected workfile or all workfiles for a specified year.