Short Pay Time Load

Select this option to create timecards for a pay period that is shorter than usual. This only applies to employees whose rates have Pay Period or Step/Range Pay pay methods. You can account for the shorter pay periods for other employees by entering the hours on their timecards.

Caution

Run this option before using the Standard Time Load option.

Loading timecards for a shorter pay period than usual

1. Click Load Employee Time in the Pay Run Processing page to display the Load Employee Time page.
   If you are using the Payroll wizard, the Load Employee Time page displays when you complete the Clear/Update Balances process.

2. Review the Pay Groups and Dates in the Pay Run Setup Information section.

   • If any values are incorrect, change them in the following page: Pay Run Setup - Step 2.

3. From the Time Loading Options drop-down list, select the Short Pay Time Load option

4. Click Load to display the Short Pay Time Load page.

5. In the Indicator field, enter the percentage of time the employee worked, as compared to a regular pay period. Express the percentage as a decimal; for example, enter 0.8 for 80 percent.

6. Click OK.

7. In the Print window, enter settings for generating the Load Timecards - Error Log. The log's default file name is load.log.
   Important
   If you are running other Time Loading options, you should enter a different file name for each error log. 

8. Click OK to load the timecards.

   • When the load is complete, a message displays indicating how many timecards loaded.

   • If errors prevent some timecards from loading, a warning displays. Click OK.

9. If errors are detected, review the Load Timecards - Error Log, which lists the employees affected. To pay these employees, you need to correct the errors indicated.
   After making the necessary corrections, run the Short Pay Time Load option again. Be sure to reload the timecards for the same employees.

10. Select another option in the Time Loading Options field. If you are not processing another type of pay, click Next to display the Edit Employee Time page.

Example: If you set up a biweekly pay run and enter.9 in the Indicator field in Step 5, employees will be paid for 9 of the period's 10 days. If employees are paid hourly, they would be credited with 63 hours in a 70-hour pay period or 72 hours in an 80-hour period.