Time Entry Profile

20.11 and earlier. Navigation to Time Entry is not available beginning with version 22.4.

When preparing for site-wide employee use of Time Entry, you must first define the settings in the Time Entry Profile. The Profile contains settings controlling the following aspects of the Time Entry System:

Days of the week when timecards begin and end.
Maximum hours an employee can enter per day and per week.
Character length of Time Entry passwords.
Method for reversing approval of employee time.
Usage of records in the Shift Scheduling table.
Employee sort order for a supervisor's Time Entry department listing.

Menu Path

From the System Administration menu, select Administration. From the Profiles menu, select Time Entry Profile.

Fields

Field	Description
Week Starting	Identifies the day of the week to use as the starting day for timecards. For example, if you select 1 - Sunday, employees can enter weekly time based on a week running from Sunday through Saturday. Select: 1 - Sunday 2 - Monday 3 - Tuesday 4 - Wednesday 5 - Thursday 6 - Friday 7 - Saturday
Max Hours Per Day	Maximum number of hours an employee can enter for a single workday. Decimal/6,3
Max Hrs/Day	Determines how the system responds if an employee's time for a workday exceeds the profile's daily maximum. Select: F - Fatal: Prevents entry of workday time exceeding the profile's daily maximum. W - Warning: Warns the employee if work time exceeds the profile's daily maximum, but relies on the employee to make the needed adjustment. The system allows entries exceeding the daily maximum. N - None: Ignores the daily maximum setting for Time Entry timecards.
Max Hours Per Week	Maximum number of hours an employee can enter for a full week. Decimal/6,3
Max Hrs/Week	Determines how the system responds if an employee's weekly time exceeds the profile's weekly maximum. Select: F - Fatal: Prevents entry of weekly time exceeding the profile's hours-per-week setting. W - Warning: Warns the employee if weekly time exceeds the profile's hours-per-week setting. The system relies on the employee to make the necessary adjustments. It allows entries exceeding the weekly maximum. N - None: Ignores the weekly maximum setting for Time Entry timecards.
Min (Minimum) Password Length	Determines the minimum number of characters for employee Time Entry passwords. This minimum applies only when the employee performs a password update. It does not apply during the Add Employee procedure or when an administrator updates an existing Time Entry password.
Max (Maximum) Password Length	Determines the maximum number of characters for employee Time Entry passwords. This maximum applies only when the employee performs a password update. It does not apply during the Add Employee procedure or when an administrator updates an existing Time Entry password.
Unapproval	Determines how department supervisors reverse approval of an employee's time. Select: C: Unapproval Codes - Requires a supervisor to select a code from Time Entry Unapproval table when reversing previously approved time for an employee. R: Specify Reasons - Requires a supervisor to enter a description explaining why they are reversing approval of an employee's time.
Use Scheduling	Determines whether you want Time Entry to apply records from the Shift Scheduling table to employee Time Entry timecards. This setting also determines how the Shift Scheduling records are applied. Select: N - Not Used: Indicates you do not use shift scheduling. Y - Use Shift Scheduling: Applies Shift Scheduling records to timecards. With this setting, shift scheduling only applies to employees in Time Entry departments tied to records in the Shift Scheduling table. It does not use a default schedule for employees who are not assigned to Time Entry departments. When a schedule loads, the system can default the Hours/Days from the employee's primary pay rate to the Time Entry timecard page for the days selected in the schedule. For the pay hours default to occur, you can select either the Y - Use Shift Scheduling or D - Use and Default setting, depending on whether you also want to use a shift default. Hours/Days from the employee's primary pay rate only default in the employee's Time Entry timecard page. They do not default in the Time Entry approval page used by Time Entry supervisors. If you, as a supervisor, want to review the default hours, select Employee Detail to open the employee's timecard. D - Use and Default: Applies shift scheduling to all employee Time Entry timecards. If an employee's Time Entry department is not tied to a Shift Scheduling record, the system applies the schedule that has its Default Shift checkbox selected. Hours/Days from the employee's primary pay rate default in both the employee Time Entry timecard page and Time Entry approval page.
Default Sort Order	Determines how employees sort in the Time Entry approval page. Select: 1 - Employee Number: Sorts employees by Employee ID. 2 - Department Code: Sorts employees by Time Entry department. 3 - Employee Name: Sorts employees by last name.