Vendor Order Addresses Page
Use this page to store additional contact information for placing orders with a vendor. The information stored in the Vendor Order Addresses page includes addresses, names, telephone and fax numbers, and general descriptions of the items that can be ordered. You can save multiple addresses for a vendor if needed.
In the Requisition Information and Purchase Order Information pages, the Vendor Order Addresses page can be used to:
- Select a different address.
- Add and assign a new alternate address.
- Assign a different address for the requisition's vendor.
Menu Path:
Click Addresses on the Action Bar of the Vendor Information page.
or
Click Alternate Order Address in the Header tab of the Requisition Information or Purchase Order Information page.
Adding, updating, or deleting addresses for a vendor
- Display the Vendor Order Addresses page.
- Add an address. The procedure depends on your original page.
Vendor Information page: Click Add New, complete the desired fields, and then click OK to save the record.
Requisition Information or Purchase Order Information page: Select the line with ADD in its first field, click OK, complete the desired fields, and then click OK to save the record. - Update an address by selecting the address in the List section, and then clicking OK. In the new page that displays, change the fields as needed, and then click OK to save the record.
- Delete an address by selecting the address in the List section, clicking Delete, and then clicking Yes.
- When finished, click Back to return to the original page.
Fields
Field | Description |
|---|---|
Vendor Code | Number identifying the vendor. The system automatically numbers the records as you enter them. Display only. In the Vender Order Addresses page accessed from the Requisition Information or Purchase Order Information page |
Address Number | System-assigned sequential number identifying the address record. The system assigns 1 to the first additional address record for a vendor, 2 for the second record, and so forth. |
Address 1-2 | Two lines for the vendor’s additional address. Charcter/35 each line |
City | City from the additional address. Character/20 |
State | State from the address, identified by the state’s standard two-character postal abbreviation. |
Zip | Zip code. If you are using a nine-digit zip code, be sure to include the dash, for example, 12345-9876. Character/10 |
Contact | Name of the person or department to contact. Character/30 |
Phone | Area code and telephone number of the contact person or department. The system provides the dashes. |
Fax | Area code and fax number. The system provides the dashes. |
ComDesc | Commodity descriptions. Brief description of the types of commodities ordered or shipped from this address. Character/50 |