View My Orders

You can view orders you have submitted in VPO by displaying the View My Orders page. In the page's Vendor Interface field, you can select a vendor to display orders placed with that vendor. An All option is also provided to display all orders that are currently available in VPO.

For each order listed, the page provides the order ID, vendor interface name and status, date requested, requisition and purchase order numbers, and any comments that have been entered on the order. The order ID is a link to the Start New Order page, which displays details on an order. A Delete item is also provided for orders that can be deleted.

Menu Path:  To display the page, select View My Orders on the Employee Tasks menu.

Viewing and deleting orders

1. Select View My Orders on the Employee Tasks menu to display the View My Orders page.
2. In the Vendor Interface field, select:
   An individual vendor to list orders placed with the vendor.
   or
   The All option to display all orders placed with all vendors.
3. To view an order in the Start New Order page, click its Order ID link. After reviewing the order's details, you can exit the page by clicking Cancel to return to the View My Orders page.
   or
   To delete an order, click Delete in the order's Action field and then click OK in the confirmation window. The Delete item only displays for orders that have not been successfully submitted.

Editing and restarting orders

1. If an order has not been successfully submitted, the orders Action column will display the Delete link. In this case, the order's basic information can be edited and the shopping process restarted.
2. After completing Steps 1-2 of the above procedure, click the Order ID link to display order in the Start New Order page.
3. Change the entries in the page's fields as needed. For field descriptions, refer to Start New Order.
4. To restart the shopping process, click Submit to Vendor to access the vendor's shopping site. Note that any items previously placed in the shopping cart will not be saved.
5. Select the items you wish to purchase. Each vendor site differs in term of the procedure. Usually, you need to go through a checkout process to complete the purchases.

Once you have checked out of the shopping site, a processing page will display. When the order has been successfully processed, a confirmation page will display. This page will list the number of the requisition that was created.

The order will now appear on the View My Orders page. Once any necessary approvals are completed, the administrator can begin the process of converting the requisition into a purchase order.

Fields