Location Table

Use this page to add, update, and delete Locations. The Location table contains codes identifying employees' work locations. Records from the Location table apply to various options and reports.

Location codes are entered in the Check Location field on the Payroll tab of the Employee Information page. This field is used for paycheck distribution and applies to payroll processing, attendance, and related reports.

The codes are also entered in the Location field on employees' Assignments pages. In school districts, this page provides data for EEO-5 and Highly Qualified Teacher reporting.

The default file name for the Location Table report is location.rpt.

This table is distinct from the Location Codes tables used in Security, Fixed Assets, and Professional Development.

Menu Path

From the Human Resources menu, select Reference Tables. From the Personnel menu, select Locations.

Field Descriptions

General Tab

The fields in this tab include the code assigned to the location, a description, and address information. Location Code records for municipalities only use this tab. School districts must complete all tabs.

Field	Description
Location Code	A code identifying a work location, such as a school, administrative building, or maintenance facility. These locations also reference where employees receive their paychecks. The limit is four characters.
Building Name	The title or description of the building or site. The limit is 20 characters.
Address ‑ Lines 1 and 2	Use Line 1 for the building's street address and Line 2 for additional address information. The limit is 20 characters.
City	The city where the building is located. The limit is 15 characters.
State	The two-character abbreviation of the state where the building is located.
Zip Code	The zip code associated with the building's address. If you use the four-digit extension, be sure to enter the dash.
School Number	The number assigned to the building for use in federal, state, and other reporting. You may leave the field blank if a building or site does not have an assigned number. The limit is ten characters.
School Or Annex	Setting specifying whether the building is a school or an annex. Select: S - School A - Annex
Enrollment	The number of students enrolled in the building as of October 1. You should update this number each year.
State Location Code	A code identifying the building or site location, as defined by your state. The limit is five characters.

Grades Tab

Use the options on this tab to identify the grade levels taught at this location. This tab pertains to the EEO-5 report data required for school districts.

Field	Description
Pre-Kindergarten Taught	Indicates whether pre-kindergarten is taught at this location.
Kindergarten Taught	Indicates whether kindergarten is taught at this location.
First - Twelfth Grade Taught	Indicates whether grades 1 through 12 are taught at this location.
Ungrade Instruction Taught	Indicates whether the location has non-graded instruction.
Special Education Taught	Indicates whether the location is used for special education classes.

Principal Tab

The Principal tab's fields define information for a school building's Principal. Like the Grades tab, this tab pertains to EEO-5 report data for school districts.

Field	Description
Principal Assigned to Location	Indicates whether a Principal is assigned to this location. The rest of the tab's fields become required. Leave the field blank if there is no Principal. You can skip the remaining fields on this tab.
Full Or Part Time	The Principal's position. Select: F - Full-time P - Part-time Blank - No Principal
Male Or Female	The Principal's gender. Select: M - Male F - Female Blank - No Principal
Teaching Assignment	Indicates whether the Principal teaches at this location. Select: Y - Teaches N - Does not Teach Blank - No Principal
School Building	A code identifying the assigned school building. The limit is ten characters.

CRDC Tab

The CRDC tab's fields define information for CRDC (Civil Rights Data Collection).

Field

Description

NCES School ID

Identification for the school assigned by the NCES (National Center for Education Statistics).

The limit is 12 characters.

For more information, refer to the National Center for Education Statistics website.

Reporting Structure Code

A code identifying the organizations that the location is assigned to in the fund accounting organization table.

The limit is 16 characters.

You can add multiple records but must keep them separate for other locations.

Enter your organization chart's reporting structure location value for the level defined in the Location organization Level field on the District Configuration page. For more information, refer to the following: