Pay Run Setup - Step 3

Use this page to specify the frequency codes that determine whether certain deductions and special pays should be included in the pay cycle you are setting up. These codes, which are user defined, tell the system how often a deduction should be taken and how often a special pay should be paid. In addition, if you are using Summer Pay Fiscal Year Accruals, enter the setting to indicate if this payrun should process the accruals.

For related information, refer to Deduction Table and Employee Deductions Page.

Fields

Field	Description
Deduction Frequencies	User-defined codes entered in Deduction table records, categorizing how often to take a deduction, for example, B for biweekly or E for every pay period. This section displays checkboxes for all deduction frequencies found in the system. Select the frequencies that apply to the current pay cycle. To include all frequencies (and, therefore, all deductions), click Check All. If you leave these checkboxes blank, no deductions will be taken for pay issued in the current cycle. For example, the frequency code B identifies deductions that are taken bi-weekly, while the code M identifies deductions that are taken monthly. In setting up a biweekly pay run for a new month, select the B and M checkboxes. For the next biweekly pay run, only select the B checkbox.
Decrease Encumbrances Remaining	Reduces the number of encumbrances stored in employees' Deduction benefit records. Leave the checkbox selected (default) to decrease the number of encumbrances by one during payroll calculation. Clear the checkbox to maintain the current number of encumbrances.
Special Pay Frequencies	User-defined codes entered in Pay Code table records, categorizing how often special pays are paid, for example, A for annually or B for bimonthly. This section displays checkboxes for all special pay frequencies found in the system. To include all frequencies (and, therefore, all special pays), click Check All. If you leave all fields blank, no special pays will be issued in the current cycle.
Process Summer Pay Fiscal Year Accruals	Select the checkbox if summer pay fiscal year accruals should be processed for the pay run, otherwise leave blank. If you are using the Summer Pay Fiscal Year Accruals option: when this checkbox is selected and the pay run is processed the following will occur during the Fund Accounting Interface - only for employees that have Summer Pay Fiscal Year Accrual records: The fund and liability account in the Summer Pay Fiscal Year Accruals page for the employees will be used for the distribution. A debit will be created for the liability account and a credit will be created for payroll cash. Project charging will not occur for these summer pay fiscal year accrual employees. The project charging was completed during the Summer Pay Fiscal Year Accruals – Post. The Liquidated Amount field on the Summer Pay Fiscal Year Accruals page for the employees will be increased by the amount of their pay and/or benefit. The Balance field on the Summer Pay Fiscal Year Accruals page for the employees will be decreased by the amount of their pay and/or benefit. The Liquidation field on the Summer Pay Fiscal Year Accruals - Projects page for the employees will be increased by the amount of their pay and/or benefit. This will occur even though the project charging is not processed. The Balance field on the Summer Pay Fiscal Year Accruals - Projects page for the employees will be decreased by the amount of their pay and/or benefit. This will occur even though the project charging is not processed. If the Balance field on the Summer Pay Fiscal Year Accruals page for the employees is decreased to 0.00, the Accrual Status field will be changed from P - Posted to C - Completed. If the Balance field on the Summer Pay Fiscal Year Accruals - Projects page for the employees is decreased to 0.00, the Status field will be changed from P - Posted to C - Completed. You can process a payroll that includes both regular and summer pay fiscal year accrual employees. For more information, refer to Summer Pay Fiscal Year Accruals.