Approve/Deny Purchase Orders

Use this option to select purchase orders for approval, denial, or correction. Based on your username, the system lets you search for and view the purchase order records you are authorized to approve.

Menu Path

From the Purchasing menu, select Entry and Processing. From the Purchase Order Processing menu, select Approve/Deny Purchase Orders.

If you use the Advanced Workflow for purchase orders, the Workflow Approvals page appears instead of the Purchase Orders for Approval page. The Purchase Orders tab should be selected by default.

After generating a list of purchase orders, you can approve or deny:

All the purchase orders at once.
All of the line items in a selected purchase order.
Individual line items in a selected purchase order.

You also can flag individual line items as needing correction.

Purchase Order Approval Pages

The following pages are provided for working with purchase order approvals:

Purchase Order Approval Selection	Lets you search for purchase orders to designate them for approval, denial, or correction. The system retrieves records that match your selection criteria. To list and view the purchase orders, you must be authorized to approve them.
Purchase Orders for Approval	Displays purchase orders that match your criteria in the Purchase Order Approval Selection page. You can approve or deny all purchase orders listed or process one purchase order at a time. You can also use the Details item to display the Purchase Order Approval detail page.
Purchase Order Approval Detail	Lets you view the line items you are authorized to approve or deny. From this page, you can view supplementary pages associated with a line item, approve or deny all the line items together, or approve/deny one line item at a time. To flag a line item for correction, use the detail page's Needs Correction item.