Database Procedures
Once your Human Resources Profile and the system's tables are set up, you can begin creating employee records. The procedures outlined in this section are used in adding staff members and changing records of existing employees.
Menu Path: Human Resources > Entry & Processing > Employee > Employee Information
Procedural Steps
Use the Employee Information option to add records for new employees. The Employee Information search page's Add New item activates the Add Employee Wizard, which takes you through the following pages in sequence, depending on how your system is set up:
Base Employee Information
Employee identification data, basic employment information, and the employee's address.
Personnel Information
Demographic data, such as gender, seniority dates, years of service, and contact information.
Payroll
Employee's check location, special pay records, tax information, and other payroll data.
Pay Rates
Employee pay rate records.
Deduction
Deduction and benefit records.
Earnings
Previous earnings and taxes.
State/Retirement
Data for state reporting on retirement programs.
Leave Banks
Records for vacations, personal holidays, sick leave, and other forms of leave.
Job Skills/ Other Interests
Job-related skills and general interests.
Job Class History
History of the employee's job class assignments and salary increases.
Degree Information
Educational background, including degrees and graduation dates.
Certifications
Certifications and other credentials.
Assignments
Information on the employee's daily assignments.
Race\Ethnicity
Employee's race, ethnicity and EEO race code for the EEO Data report.
Requirement Linking
Requirements for Highly Qualified Teachers.
Credential Linking
Credentials for Highly Qualified Teachers.
Qualification Linking
Qualifications for Highly Qualified Teachers.
Employee Group Life Over 50K
Information for calculating additional taxes on employer-paid life insurance coverage in excess of $50,000.
Licenses
Non-teaching licenses and other credentials.
Continuing Education
Records for courses employees are taking or have completed.
User-Defined Windows
Pages that have been set up for entering additional information on employees.
Time Entry
Information for using Time Entry, which allows employees to enter timecards.
For information on these pages, refer to the individual topics in Add Employee Records. If you use Time Entry, also refer to Time Entry Administration.
- Use the Pending Employee Center to complete records for employees whose records were started in the wizard process but were not finished. You can access this page from the Employee Information search page by selecting an employee whose status is Add Pending.
- Use the tabs and action items in the Employee Information detail page for changing employee records.
- Generally, the page's tabs correspond to the pages used in adding an employee.
For information, refer to Employee Information Detail Page. - In some cases, pages from the add process and supplementary pages are accessed using items in the following groups on the page's Action Bar: Personnel Information, Payroll Information, History, and Actions.
For information, refer to Personnel Information Pages, Payroll Information Pages, History Pages, and Actions Pages. - Additional employee pages can be accessed using toolbar items in the Employee Information detail page, as well as Action buttons and Action Bar items in various employee pages.
For information, refer to Additional Employee Payroll Pages.
- Generally, the page's tabs correspond to the pages used in adding an employee.
- Use the Human Resources > Periodic Routines > Periodic Processing > Effective Date Changes options to enter and schedule additions and changes to an employee's records. The information that can be posted includes pay rates, deductions, benefits, tax information, personnel data, continuing education courses, and the employee's status.
For information, refer to Periodic Processing - Effective Date Changes.