October Release 25.7.16.0 (October 2, 2026)

EFIN-154248

Implementing Regular job class for Ohio state and fixed the Future job class Import issue when csv columns were mapped correctly

This fix resolves the original problem of failing future job class imports when the CSV columns were correctly mapped. Along with this fix, the regular job class import functionality for Ohio State is also complete.

Future job class imports will no longer error when importing job classes with correctly mapped CSV columns.

EFIN-154482

Full Account Structure Support Expanded in Warehouse Inventory Reporting & Processing (Phase 2)

Warehouse Inventory has been further enhanced to expand Full Account Structure (FAS) support and improve usability across warehouse administration and reporting processes. Districts that have enabled Full Account Structure can now view full account numbers on additional warehouse documents and reports, creating a more consistent experience between Warehouse Inventory and eFinancePlus. Existing behavior remains unchanged for districts that are not using Full Account Structure.

This release extends Full Account Structure support to warehouse request outputs and Pick Pack List reporting while also delivering reporting improvements, validation enhancements, and navigation fixes across several Warehouse Inventory functions. These updates improve account visibility, report clarity, user navigation, and overall system reliability.

Key improvements include:

• Expanded Full Account Structure Reporting Support

  • The Pick Pack List report now supports full account number entry, search, and display when Full Account Structure is enabled.

  • Print Request and Reprint Request PDF outputs now display a single full Account Number field rather than separate Budget Unit and Account fields.

  • Account information is presented consistently in Full Account Structure format across additional Warehouse Inventory reports and documents.

• Reporting Improvements

  • Inventory Catalog Detail Excel exports now generate cleaner spreadsheets by eliminating duplicate column headings and formatting inconsistencies.

  • Stock Item Labels have improved spacing between records to enhance readability.

  • We corrected several report formatting issues, including page numbering, report headers, and selection criteria display.

• Enhanced Validation and Error Handling

  • Validation messages throughout Warehouse Inventory have been improved to provide clearer guidance when users enter invalid data.

  • Departmental Charge Summary reporting now prevents system errors caused by unsupported date values and displays standard validation messages instead.

  • Warehouse Requests and Fill Requests now provide more informative field validation messages and maintain proper cursor focus when corrections are required.

• Improved Navigation and Usability

  • Users can now move more efficiently between fields when entering or updating requests.

  • Search criteria now retain filters more consistently when navigating between pages.

• General Corrections

  • Resolved report title and header display issues across multiple Warehouse Inventory reports.

  • Restored expected default values within dropdown selections on warehouse processing screens.

  • Corrected several formatting and display inconsistencies to improve overall user experience.

What this means for districts

Districts using Full Account Structure will now experience greater consistency when working with account numbers across Warehouse Inventory reports, request documents, and administrative processes. These enhancements reduce the need to work with separate account components, improve report readability, and streamline the user experience. Districts that do not enable Full Account Structure will continue using their existing workflows, with no changes required.

Configuration Considerations:

Full Account Structure (FAS) is not currently supported for districts configured with Multi-Segment General Ledgers for this module. Districts using a Multi-Segment General Ledger should continue using their current account structure and should not enable FAS when using this module. Districts configured with Fund and Account General Ledgers remain fully supported and can use FAS within this module.

EFIN-155775

Advanced Workflow Improved Email Identification for Non-Production Environments

Advanced Workflow email notifications now include the environment type in the subject line for non-production environments such as Test or Training. This makes it easier for users to distinguish test notifications from live production emails.

What's Improved?

For non-production environments, email subjects are automatically prefixed with the environment type.

Examples:

• TEST PROFILE EMAIL: Purchase Requisition 12345 Needs Your Approval

• TRAINING PROFILE EMAIL: Expense Report EXP-987 Approved

Production (Live) environment emails are not affected and will continue to display the standard subject line.

Benefit to Users

• Helps users quickly identify emails originating from test or training environments.

• Reduces the risk of mistaking test workflow notifications for live production requests.

• Improves clarity for approvers, requesters, and administrators working across multiple environments.

Action Required

No action is required. The enhancement is automatically applied to Advanced Workflow email notifications once this release is deployed.

EFIN-110285

Improved Column Mapping for Excel CSV Imports

Excel files saved in CSV UTF-8 format now import correctly across supported batch import processes. Column headings display properly on the mapping page, and columns are matched accurately during import, reducing setup time and helping prevent import errors for Batch Journal Entries, Batch Accounts Payable, Batch Receipts, Budget Adjustments, and Student Activities.

EFIN-136551

Batch Payables Edit List Cash Account Alignment Corrected

The Cash Account value now displays correctly under the Cash Account heading on the Batch Payables Edit List report when sorted by Entry Order or Vendor Number. This update improves report readability and accuracy in the Batch Accounts Payable Print Multiple Batches workflow, with no changes to other report fields, sort options, or output formats.

EFIN-140182

Ledger search functionality update

The search functionality now successfully processes when the fiscal year is manually entered on ledger screens.

EFIN-141357

GL Transaction Analysis Report Balances Deposit Transactions Correctly

Resolved an issue where deposit transactions caused balancing discrepancies in the GL Transaction Analysis report. Deposit transactions now display and calculate correctly, ensuring the report provides accurate balancing information.

EFIN-142491

Updated Column Headings in the Location Activity Fiscal Summary Report

The Location Activity by Accounts Fiscal Summary Report now uses clearer column headings to better reflect the data displayed. Prior Year Actual has been updated to Prior Years Actual, and Current-To-Date has been updated to Cumulative-To-Date to indicate that these amounts include activity from both prior fiscal years and the current fiscal year. This update clearly describes the actual data displayed in the report.

EFIN-145912

Corrected Student Activity Check Credit Balances

Resolved an issue where check credit transactions were displayed with the wrong sign on the Student Activity Detail Register. This could cause ending balances on the report to differ from the Location Activity Fiscal Summary Report when check credits were processed through Change Accounts Payable. Check credit transactions now display and calculate correctly, ensuring ending balances accurately reflect account activity and remain consistent across both reports.

EFIN-146404

Substitute Attendance Posting

When you select Substitute Only, the system uses Substitute information to query the data. Substitute only mode applies the search criteria to substitute data and also posts SFE vacancies.

EFIN-150030

Missing Ledger Titles for New Budget Accounts resolved

This fix resolved missing Ledger Titles for new budget/account combinations in Next Year requisition approvals and Change Orders.

EFIN-150945

Change Orders No Longer Freeze During G/L Account Entry

Resolved an issue in Change Orders that could make the page unresponsive when you entered a G/L account number in a new charging row and pressed Tab. You can now enter valid account numbers and continue working without interruption, eliminating the need to use the account lookup as a workaround.

EFIN-154569

Resolved Vendor Punchout Errors During New Order Creation and Existing Order Access

Users of Vendor Punchout (VPO) may encounter errors when creating new orders or opening existing orders from the View My Orders page. We fixed an issue in the order account lookup process, allowing users to create, view, and process orders successfully.

EFIN-154615

Advanced Workflow Requisitions: Pre-Encumbrance Balance Release Correction

Resolved an issue where pre-encumbrance balances were not always released when purchase requisitions were denied or deleted in Advanced Workflow. In certain budget control configurations, this could leave funds unavailable even after the requisition was no longer active.

What Was Happening?

When a purchase requisition or requisition line was denied or deleted, the system did not always remove the associated pre-encumbrance from the budget. As a result, users could encounter budget availability or "exceeds budget" errors when submitting new requisitions, even when sufficient funds were available.

What's Improved?

Advanced Workflow now correctly releases pre-encumbrance balances when requisitions are denied or deleted, ensuring budget availability is updated accurately.

Benefit to Users

• More accurate available budget balances.

• Fewer unexpected budget validation errors.

• Improved consistency between requisition activity and budget availability.

• Greater confidence when creating and submitting new requisitions.

EFIN-155246

Vendor Punchout Approved Purchase Orders Failed to Transmit to Vendors

Users of Vendor Punchout (VPO) may experience approved purchase orders not being transmitted to vendors, delaying order fulfillment and requiring manual follow-up. We resolved an issue that prevented required purchase order data from being included in order transmissions.

EFIN-156027

Pay Run Processing – Pay Group Default Hours

Resolved an issue introduced in the previous monthly release that required users to manually enter 0 for default hours during Pay Run Setup. Default hours now automatically populate with 0.00 when tabbing through pay groups.