Personnel Activity Tracker

Use the Personnel Activity Tracker page to maintain employee activity tracker information.

Menu path

From the Human Resources menu, select Periodic Routines. From the Periodic Processing menu, select Civil Rights Data Collection. From the Employee or Location Processing menu, select Personnel Activity Tracker.

Import data

Use the Import option to load personnel activity data from files on a local workstation or network server.

On the Personnel Activity Tracker page, select Import.
Refer to Import Personnel Activity data for information on importing data.

Purge data

Use the Purge option to purge employee activity tracker information for the selected criteria.

On the Personnel Activity Tracker page, select Purge.
Select the Purge Criteria.
Select Accept and then select a Destination:
- Select File to create the report in .rpt format. In the File Name field, you can change the default file name.
- Select Screen to download the report in .pdf format.
- Select Excel to download the report in .xls format. Select the required Excel Options.
  - Select OK.
    - Download the .rpt file from the View Files page.
    - Save the .pdf or .xls file.
Select Yes.

Maintain Personnel Activity Tracker data

On the Personnel Activity Tracker page, enter the Search Criteria to find the required records and select Search.
Refer to Search for Records for more information.
- To add a record, select Add new. Refer to the Field descriptions, enter valid information, and select Accept.
- To edit a record, select the record and select Accept. On the Activity page, select the record and select Accept. Update the information and select Accept.
- To delete a record, select the record and select Accept. On the Activity page, select the record and select Delete. Select Yes.

Field descriptions

The Activity page contains the following sections:

Activity Information

The following table describes the fields in the Activity Information section of the Activity page.

Field	Description
Employee Number	The employee number. Select Lookup to search for and select an employee number.
Situation Type	The type of situation for the employee's activity. The valid value is CRDC. The values in the drop-down list are retrieved from the Situation Type Table page.
Start Date	The beginning date for the situation or activity.
Stop Date	The ending date for the situation or activity.
Description	The description of the employee's activity record.

Activity Detail

The fields in this section are retrieved from the User-defined Fields section of the Situation Type Table page.

The following table describes the fields in the Activity Information section of the Activity page when CRDC is selected in the Situation Type field in the Activity Information section.

Field	Description
CRDC YEAR	The CRDC reporting year.
CRDC POSITION	The employee’s CRDC position. Valid values: ADMIN = Administrator (2018 only) AIDE = Aide (2018 only) COUNS = School Counselor GUARD = Security Guard NURSE = Nurse PSYCH = Psychologist SOCWK = Social Worker SUPPT = Support Staff (2018 only) SWORN = Sworn Law Officer TEACH = Teacher
POSITION FTE	The full-time equivalent (FTE) of the employee’s CRDC position.
LOCATION	The employee’s CRDC location.
FTE NO FEDERAL	The employee’s state or local funding FTE.
SAL NO FEDERAL	The employee’s state or local funding salary.
FTE W/ FEDERAL	The employee’s federal funding FTE.
SAL W/ FEDERAL	The employee’s federal funding salary.
10-DAY ABSENCE	Indicates whether the employee was absent for ten or more days. Valid values: Y N

Additional Notes

Use the Additional Notes option to add, update, or view additional information about the employee's activity record.