Close Bids Page

Use this page to close bids. Closing a bid has the following effects:

• Releases any outstanding pre-encumbrance amounts.
• Changes the bid's status to Closed.
• Prevents any activity from being entered against the bid, including converting it to a purchase order.
• Allows you to purge the bid from your database.

While you can no longer add requests to a closed bid, you can copy the bid and its commodities to create a new bid in the Bid Catalog.

Menu Path:  Vendor Bidding > Entry & Processing > Periodic Routines > Close Bids

Closing a bid

1. Select Vendor Bidding > Entry & Processing > Periodic Routines > Close Bids to display the Close Bids page.
2. In the Year field, you may accept the default from the Fund Accounting Profile or select a different year.
3. In the Bid field, enter the number identifying the bid to close.
4. Click OK.
5. In the confirmation dialog, click Yes to close the bid.
6. When processing ends, click OK to return to the Close Bids page.