Bid Catalog Information Page
Use this page to list and access bids and their commodities. You also can use the Bid Catalog Information page's features to:
- Add bids either directly or by copying existing bids.
- Change bid prices and headers.
- Create commodities and link them to bids.
- Assign commodities to bids based on their commodity class.
- Delete commodities from bids.
- Cross reference (crosswalk) bid request locations with shipping locations.
- Display full commodity descriptions.
- Generate a report on the bids listed.
Menu Path: Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information
Action Bar Items
The following items display on the Bid Catalog Information page's Action Bar when you generate a list of bids:
Copy Bid | Displays the Copy Bid page, which enables you to copy commodities from an existing bid to create a new bid. |
Location Crosswalk | Displays the Location Crosswalk page, which enables you to override the connection between a bid's request location and its shipping location, as defined in Vendor Bidding's Default Location Crosswalk table. If desired, you can specify a different shipping location from the default normally associated with a request location. |
Change Bid Header | Displays the Bid Header Information page, which enables you to change basic information for a Catalog, such as its description, status, date, and type. You also can use this page to close requests for a bid. |
The following items display after you select a bid in the Bid Catalog Information page's List section and click OK. These items can be used to initiate actions for the commodities that display in the Detail section.
+ Class | Displays the Add Commodities by Class page, which enables you to add a class of commodities to the Catalog. |
Link Commodity | Displays the Add Bid Catalog Item page, which enables you to add an individual commodity to the Catalog. |
+ Commodity | Displays the Create and Link New Commodity Code page, which enables you to add a commodity to both the Commodity Codes table and Bid Catalog at the same time. |
Full Commodity Description | Displays the Commodity Description page for viewing a commodity's full description. The Bid Catalog Information page's listing shows the first line of a commodity's description, whereas the full description can include up to five lines. |
Additional Actions
For additional procedures that can be initiated from the Bid Catalog Information page, refer to the following sections:
Listing and accessing bids and their commodities
- Select Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information to display the Bid Catalog Information page.
- In the Search section, enter criteria identifying the bids to list, and then click Find.
The bids that match your criteria display in the List section, just below the Search section. - To display a bid's commodities, select the bid.
The commodities display in the Detail section, just below the List section. - To work with a commodity, select a bid, click OK, select the commodity, and then select the appropriate Action Bar or toolbar item.
For additional information, refer to the Action Bar Items section above.
Deleting a commodity from a bid
- Select Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information to display the Bid Catalog Information page.
- In the Search section, enter criteria identifying the bids to list, and then click Find.
- In the List section, select the bid containing the commodity. The bid's commodities display in the Detail section.
- In the Detail section, select the commodity.
- Click Delete.
- In the Confirmation dialog, click Yes.
Note
Once a request is entered for a commodity, the commodity can no longer be deleted from the bid.
Generating the Bid Catalog Information report
- Select Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information to display the Bid Catalog Information page.
- In the Search section, enter criteria identifying the bids to list, and then click Find.
- Click Print.
- In the Print window, specify how to generate the report, and then click OK. The report's default file name is vnbdmnt1.rpt.
Fields
Search Criteria Section
Field | Description |
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Year | Year identifying the bid, in combination with the bid number. The field defaults the current year, though you can select a previous year or next year if needed. Clear the field to list bids from all years. |
Bid | Number identifying the bid, in combination with the year. You may use the following to include multiple bids:
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Bid Type | User-defined code identifying the type of bid, such as RFB (for request for bid) or RFP (for request for proposal). These codes are defined in Vendor Bidding’s Bid Type table.
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Bid Date | Date that appears on the bid.
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Status | System-defined code indicating whether a bid is still open for adding commodities or has already been used in a Bid List.
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