October 2025 25.7.3 (October 4, 2025)

EFIN-137582

Enhanced Password Security in Vendor Access Center (VAC)

To help keep your account secure, we’ve introduced new password rules in Vendor Access Center:

• Quarterly reset required: You’ll need to change your VAC password every 90 days.

• No reuse of recent passwords: You cannot reuse any of your last three passwords.

• Secure reset flow: If your password has expired, you’ll be prompted to reset it before logging in. The new password must meet the existing complexity rules.

EFIN-137525

Advanced Leave Request Workflow: New Option for Post-Approval Notifications

We’ve added a new feature in the Advanced Leave Request Workflow that allows Workflow Administrators to notify specific users when a leave request is fully approved — without requiring them to act as approvers.

Key Features: A new “Post-Approval Notification Only” checkbox is now available in Workflow Setup > Applications > Leave Approval Level Setup.

When enabled, the system will:

• Send email notifications to recipients dynamically derived from the rule engine (similar to approvers).

• Ensure recipients are notified only after a leave request is fully approved.

• Prevent these recipients from being added to the approval chain.

Note:

• This feature is applicable only to Leave Request Workflow.

• Only one workflow level can be set as “Post-Approval Notification Only.”

• Notifications use the “Fully Approved” email template already available in the Workflow Configuration Profile.

• It is recommended to use this setting only as the final level of a workflow, where no further approval is required, but stakeholders still need to be informed for awareness or follow-up action.

• Existing workflows are not affected — this option applies only to new leave requests from now on.

EFIN-135859

Manual Execution of Position Funding Posting

We have added the ability for HR users to manually run the scheduled task for posting approved position funding changes in case the automated process fails.

Path: Human Resources > Periodic Routines > Position Control > Post Position Funding Changes

Use existing resource for entering position funding change requests: 10544

This option updates pay rate distributions for employees with approved position funding changes effective on or before the current date.
If applicable, the process will also update the employees' future pay rate distributions.

Errors are logged in task_fundchg_hdr and task_fundchg_dtl tables and are output to an error report.

EFIN-121272

Single Sign-on (SSO) URL for Employee Access Center (EAC)

SSO (Single Sign-On) enabled profiles will now be able to move between applications without having to reload the page to access Employee Access Center (EAC).

EFIN-137864

Termination process - added Deduction Stop Date and Termination Report

We added the deduction stop date to the termination process, with a report that has the term dates and deductions that were stopped in the termination process. These were active deductions that were active on or before the stop date, and the stop date was null/blank.

EFIN-137279

Import Tool: Fix for Leave Balance Import Issue

Previously, the Import Tool set employee leave balances and leave taken YTD to zero when the Leave Code was missing in the CSV file during update mode. The Import Tool has been updated to retain existing leave bank codes when the Leave Code is not provided. It now correctly updates Balance, Taken YTD, and Earned YTD fields without resetting values.

EFIN-137921

Detail distribution dropdown update

Record Type 'A' is now included as an option in the Record Type dropdown field of the Detail Distribution Detail and Detail Distribution Summary reports for TX customers.

EFIN-137639

Fixed workflow database install script

Workflow database install script has been updated to check and add/update the Leave Request Base URL in workflow configuration with correct URL.

EFIN-137494

Fixed Asterisks on Post Log report in Load Subfinder Attendance

Modified the Post Log report in Human Resources > Entry & Processing > Subfinder Interface > Load Subfinder Attendance so that Sub Payrate values display if they equal 100 or more instead of asterisks.

EFIN-136893

Display correct amounts in Vendor Manual Check

In Fund Accounting, Entry & Processing, Vendor Manual Checks, Manual Checks, Print, the Vendor Manual Check displayed incorrect amounts when Print checks by bank was selected and no default cash account number was set in the Bank Account table. When a check contained more than one expensing fund, the amounts were displayed incorrectly on the check. This has been fixed so that the Vendor Manual Check now displays the correct amounts in all cases.

EFIN-130595

Student Activities void check transaction's date was set to check issue date

Menu Path: Student Activities → Activity List → Void Checks-> Fund Accounting → Entry & Processing → Vendor Checks → Void Checks.

When a student activities check is voided, the student activities transaction’s date was set to the check issue date instead of the date from the fund accounting profile. This has been fixed to save the transaction date from the profile when the student activity check is voided

EFIN-125107

Employees Unable to Sign Back Into Employee Access Center

Fixed an issue where Employees were unable to sign back into the Employee Access Center (EAC) after signing out.

EFIN-129015

Employee Access Center Displaying Incorrect Deduction and Benefit Amounts

Resolved an issue where the Employee Access Center (EAC) incorrectly showed deduction and benefit amounts from a reference table instead of the employee's actual deduction data.

EFIN-132343

Vendor Punchout Requisitions Missing Approval Status and Budget Detail

Fixed an issue where the Purchase Requisitions in Vendor Punchout were missing Approval Status and Budget details.

EFIN-136877

Vendor Punchout Screens Loading Slow or Timing Out

Optimized the SQL Queries that the screens use to load data, resulting in a 70% improvement in the screens' loading on average.

EFIN-138693

Employee Access Center Missing Identifiers When Upgrading

Resolved an issue where the Employee Access Center (EAC) was missing configuration Identifiers during upgrades.

EFIN-135976

Error occurred when adding Batch Budget Transfer Attachment

In Fund Accounting, Entry & Processing, Budget Ledgers, Batch Budget Transfer, an error occurred earlier when trying to open the attachment clip. This issue has now been resolved, and users can add or view attachments without any error.

EFIN-123772

Fixed Page Flash on Employee Deductions Page Launched from Employee Information.

Fixed an issue where the Deductions Page would briefly flash search fields before they disappeared when launching the page from Employee Information.

EFIN-121285

Resources tab functionality update

The Resources tab now functions correctly when accessed from the navigation menu, and provided resources respond when clicked; this issue is now resolved.

EFIN-136841

Enhanced MTD, QTD, YD, FTD, Calendar Cycle restore programs

Enhanced Month to date, Quarter to date, Year to date, Fiscal to date, and Calendar Cycle restore programs to insert pay code record if it exists in the table when rebuilding from check history.

EFIN-135448

Validating Invalid Supervisor job class in Batch Position control import process

Validation is added when invalid supervisor job class is given in import file and would restrict in saving the import process

EFIN-130961

Future Job class PDF had blank Pages at end of report

The report now generates successfully with correct data, and the printout has no blank pages at the end.

EFIN-130264

Notes icon is not active.

Corrected an issue where the notes Icon did not display.

EFIN-138030

Fatal Error Printing Future Pay Rates List

In the Future Pay Rates option in HR > Periodic Routines, when selecting pay groups and enabling the 'Display Current Pay Rates' option, a fatal error occurred when selecting the print icon. This has been corrected.

EFIN-136623

Latency issue Vendor Transactions

In Fund Accounting, Entry & Processing, Detailed Display, Vendor Transactions.

When searching by vendor and year, the screen continued loading and did not display the vendor transactions. This issue has been fixed to resolve the latency and ensure that all records load correctly based on the selected criteria.

EFIN-137050

Employee Access Center does not allow commas in the name field

We have fixed an issue where the Employee Access Center (EAC) did not allow employees to use commas in the name field.