Inventory Editing and Posting Page

Use this option to change physical inventory information when you transfer an asset to another location or department. The option also allows you to change an asset's status or category.

The system stores the updates in batch files so you can review the records before posting them to your database. It also retains the original information for use in the Asset Comparison report.

For the procedures for using this page, refer to the following sections:

Menu Path: Fixed Assets > Entry & Processing > Fixed Assets > Inventory Editing and Posting

Action Bar Items

The Asset Information page's Action Bar displays the following items:

Post	Displays the Post Batch Assets page, where you can post updates stored in batch files to the fixed asset records in your database.
Asset Information	Displays the Asset Information page, which is the central location for managing fixed asset records.
Purge Retired Assets	Displays the Purge Retired Assets page, where you can purge fixed asset records that have been retired.
Reference Tables	Displays the Fixed Assets Reference Tables page, where you can access the tables used in the Fixed Assets System.
Reports	Displays the Fixed Assets Reports page, where you can access all of the options on the Fixed Assets Reports menu.
Acquisition Interface	Displays the Acquisition Interface page, where you can create asset records from purchase order line items in the Purchasing System and non-purchase order payments in the Fund Accounting System.
Audit Trail	Displays the Transaction History page, which maintains history records of all additions, changes, and deletions made to fixed asset records.
Communicator	Displays the Communicator Review page, where you can download, upload, and post interface asset files.

Fields

Field	Description
Control Number	Number identifying the batch file used to store changes to an asset. You cannot change the control number of an existing batch record. You can use the asterisk or pipe symbol in this field to access multiple batches: Place the asterisk after letters shared by the control numbers; for example, AD* selects all batches whose control numbers begin with AD. Insert the pipe symbol between control numbers; for example, AD121\|AD122\|AD123 selects these three batches. Leave the field blank to reference all batch files, and then use the other fields to identify the batch records to list.
Asset ID	Number identifying an asset or improvement, in combination with the record’s improvement number. You cannot change the ID or improvement number. If you want to change an asset record and add the changes to a batch, click Add New, and then click the Asset ID field's Lookup item to search for and select the asset record.
Improvement Number (untitled)	Number identifying an asset or improvement, in combination with the record’s asset ID. The improvement number for an asset is always 000. For improvements, the number is 001 or higher.
Location	Code identifying the location of an asset or improvement, as defined in the Location Codes table.
Department	Code identifying the department where an asset or improvement belongs, as defined in the Department Codes table.
Category	Code identifying the category assigned to an asset or improvement, as defined in the Category Codes table.
Status	User-defined code identifying the status of an asset or improvement, such as ACTIVE or RETIRED. Character/8
Entered By	Login ID of the operator who made the change. A batch record can have more than one operator associated with it, for example, the person who originally created the record and someone who subsequently changed it. The system tracks each change as an audit trail function. For a list of changes and the ID’s of those who made them, use the Transaction History option, which can be accessed by clicking Audit Trail on the Action Bar. For additional details, refer to Transaction History.