July 2024 Monthly Release - 22.4.34 (July 3)

EFIN-118534

Advanced Workflow consistently displays Leave Type details for the requester and approver

For districts using advanced workflows for leave requests, it was discovered that there was inconsistency in the display of the pay code and pay code title information. For approvers, the label of Other was used. This has been resolved. The pay code and title now display consistently for the requester and on the approval page and in email notifications for the approver.

EFIN-118411

New version of FourJs License Manager

A new version of the FourJs License Manager (FLM) has been released to fix issues with licensing errors that a few districts were experiencing.

• PowerSchool highly recommends that all on-premise customers upgrade to version 6.00.20 of the licensing manager. The instructions and installation file can be found on PowerSource in the Downloads section for your version of the software. 

• Hosted customers are not impacted by this update.

EFIN-79680

Employee Access Center (EAC) Benefit Enrollment setup minimum and maximum annual amount fields corrected

In EAC Administration, in Benefits Enrollment setup, if Employee Enters Annual Amount is selected, the Minimum and Maximum Deduction Amount (Annual) fields have been correct to allow up to 10 digits before a decimal and 2 digits after the decimal, and the maximum amount matches the corresponding deduction. Negative values cannot be entered.

EFIN-118641

Vendor Punchout (VPO) Equal Level orders

When attempting to send a completed and printed VPO purchase order to a vendor, an error occurred while validating the XML payload. The error was due to a site-specific configuration issue which has been corrected.

The log process has been updated to report more details about a failed validation.

The Update Vendor Definition page was updated to require the field Address 2 for Equal Level orders. A message was added to inform users of the required field.

EFIN-118583

Advanced workflow approval email links direct to single sign-on (SSO) or non-SSO correctly

For districts that use advanced workflow, previously the approval links provided in email notifications directed to non-SSO pages, even if the district is set up to use SSO. This has been corrected and the links now direct SSO users to SSO pages, and non-SSO users to non-SSO pages.

EFIN-118491

Integration with Smartfind Express (SFE): Bulk sync of leave banks

For districts that have SFE integration enabled, the bulk sync of leave bank information was not being sent correctly to SFE due to an incorrect conversion. When a user edited and saved leave bank information in Human Resources, Employee, Employee Information, the leave bank was not updating in SFE, and resulted in an incorrect number of available days. This has been corrected.

EFIN-118415

New Employee Access Center (EAC) prior year W2s

In new EAC, a data issue prevented prior year W2s from being displayed for employees. This has been resolved.

EFIN-118370

New Employee Access Center (EAC) employees can display and print paycheck vouchers

In new EAC, an issue was discovered where some paycheck vouchers did not display and an error indicated to contact the system administrator. This has been resolved.

EFIN-118362

ESSA import populates Budget Preparation revenue and general ledger titles

In e-Forms and Tools, ESSA, the ESSA Budget Preparation import now populates revenue and general ledger titles from the organization and account titles when loading the ledger records. Previously, the load was failing because the load process did not accommodate the titles.

EFIN-118325

New Employee Access Center (EAC) paycheck voucher displays bank information

In new EAC, paycheck vouchers did not display the bank name. This has been resolved. To display the bank name, in System Administration, Profiles, Human Resources profile, on the Payroll tab, in the Pay Check Print Options section, Dir Dep (Direct Deposit) Deduction on Vouchers must be selected, and the Paycheck Form must be E - Extended or R - Extended with Rate.

EFIN-118279

Integration with SmartFind Express (SFE): Budget unit and account assignment

When integrated with SFE and not using full account format, an issue was discovered in pay run processing where the system defaulted to the employee budget unit and account instead of the budget unit and account assigned in the substitute’s job class. It was caused by an attempt to translate the account mask structure, even though full account format was not enabled. This has been resolved and payroll now uses the budget unit and account sent from SFE.

EFIN-118067

Check History report fatal error resolved

In Human Resources, Reports, Payroll, the Check History report encountered a fatal error if search criteria included a check that was redistributed and voided. This has been corrected.

EFIN-118029

Post Accounts Payable using multiple revenue ledgers no longer cause out of balance

In Fund Accounting, Payable Entry, on the Post Accounts Payable page, if the account distribution contained more than one revenue account entry, the entire amount was getting charged to the last account in the list and resulted in a fund out of balance. This has been corrected.

EFIN-118003

Login credential handling for non-single sign-on (SSO) hosted districts

An issue was discovered that impacted hosted consortium districts that do not use SSO, in conditions where the same user is added to multiple profiles within a district. The system now properly validates user credentials against the corresponding district profile, preventing unauthorized access to profiles other than the intended one. When a user enters credentials for a specific profile using the non-SSO URL, the system ensures that the credentials match the profile associated with the accessed district before granting access. This enhancement enhances security by denying access if the credentials do not align with the district profile.

EFIN-117936

PCard Receipt Entry purchase order field active when a record is added after editing a record

In PCard Processing, on the PCard Receipt Entry page, an issue was discovered when a user edited an existing record and then proceeded to add a new record. The purchase order field was inactive in this scenario. This has been resolved and the purchase order field is active in the add process.

EFIN-117842

Dynamic leave request email identifies links for single sign-on (SSO)

For districts that use SSO and dynamic leave requests, an issue was discovered where links provided in the email that should direct the approver to different pages were displaying the same text for the link, so the approver could not determine which link directed to the desired destination page. This has been resolved, and the links are now uniquely named for the workflow designer, task list, or task detail page.

EFIN-117841

Vendor Punchout (VPO) pages added paging option to display orders

In Vendor Punchout on the View My Orders and Orders with Errors pages, an error occurred when there were too many orders to display. This has been corrected by adding pagination if there are more than 10 orders.

EFIN-117808

Trial Balance Enhanced Report includes negative checks for revenue accounts

Previously, in Fund Accounting, Reports, the Trial Balance - Enhanced report did not include checks if they had negative amounts and used revenue accounts. This has been corrected, and negative checks entered on revenue accounts are included in the report.

EFIN-117774

Billing and Receipts Batch Invoices entry error resolved

In Billings & Receipts, Miscellaneous Billing, Invoices, on the Batch Invoices page, a database error occurred when a user added an invoice and tabbed through the revenue account field on the Line Item Distribution tab. This has been corrected and the error does not display.

EFIN-117773

Redistribute Payroll benefit charging

In Human Resources, Periodic Routines, Periodic Processing, Redistribute Payroll, an issue occurred if the user entered the budget code and then clicked Preview without tabbing out of the budget code field. The redistributed wages came from the correct budget code, but the benefits came from a different budget code. This issue has been resolved and the user no longer needs to tab out of the budget code field before clicking on Preview.

EFIN-117548

Hosted consortium users and User Administration menus

Hosted consortium district profiles have parent and profile site codes. If these codes are not configured properly, then the System Administration, Administration, User Administration menus for User Management and Modify Password Policy do not display. 

If the menus are not displayed for any user, enter a Support case to resolve the issue.

EFIN-117431

New Employee Access Center (EAC): Tax change email notification message updated

For districts using new EAC, the email notification that is sent when an employee submits changes on the Tax Information page has been edited. Previously, it contained a duplicated sentence, and also indicated that changes would be reviewed by Human Resources, when in fact the changes apply immediately. The duplicated sentence and reference to review by Human Resources have been removed from the email text.

EFIN-117381

Change Accounts Payables retains change of alternate vendor address

In Fund Accounting, Accounts Payable, Change Accounts Payable, if a user clicked Alternate Vendor and changed the entry, the change was not saved unless there was an additional edit made to the payable. This has been corrected.

EFIN-117328

New Employee Access Center (EAC): W2C Medicare wages and corrected taxes display correctly

For districts using New EAC, on the Salary and Benefits, Tax Forms page, W2Cs display all information related to corrected Medicare wages and taxes. Previously, the information did not display under certain circumstances.

EFIN-117125

New Employee Access Center (EAC): What If Paycheck Calculator federal taxes align with paycheck worksheet

For districts using new EAC, a discrepancy was discovered in federal tax calculations between the Human Resources, Employee, Employee Information, Actions, Paycheck Worksheet and the EAC What If Paycheck Calculator. This has been corrected and the two calculations now match.

EFIN-117043

Integration with SmartFind Express (SFE) accepts blank Percent value

For districts with SFE integration enabled, an issue was discovered if SFE records had nothing entered in the Percent field (blank or null value). It was generating an error when the information was synced. The core software allows a blank in the Percent field. This has been corrected, and the error is no longer generated.

EFIN-117041

Advanced Workflow approvals process when using Vendor Punchout (VPO)

Previously, there were issues with the Advanced Workflow approval process when VPO was enabled. The issues have been corrected.

EFIN-116848

New Employee Access Center (EAC): Paycheck voucher displays state on employee address

For districts using new EAC, it was discovered that paycheck vouchers did not display the state abbreviation in the employee address. This has been corrected.

EFIN-116733

Advanced Workflow optimized user sync for large volume of users

A district with a high number of users experienced an issue when trying to sync users to Tibco. The sync process has been optimized to resolve this issue.

EFIN-116496

New Employee Access Center (EAC): Paycheck voucher errors resolved

For districts using new EAC, some paycheck vouchers could not be displayed and resulted in a message to contact the system administrator. The issue has been corrected.

EFIN-116186

Employee Access Center (EAC): What If Paycheck Calculator corrections

In both versions of EAC, the What If Paycheck Calculator encountered errors if calculations included items where the title or check title field were blank values. This has been corrected, and the calculator will display No Title Found in these circumstances.

EFIN-116036

Batch Receipts page import with project information

In Fund Accounting, Receipts, Batch Receipts, the action bar Import displayed an invalid error message when the import file contained project information (project and project account) on some rows. The error displayed for every row: Must enter Account Number before entering project. This has been corrected.

EFIN-115698

Employee Access Center (EAC): Terminated employee login for single sign-on (SSO) districts

For districts with SSO enabled, a dedicated URL allows terminated employees to log in to EAC using their former work email and a password.

EFIN-115667

Budget Preparation Recommended Worksheet report formatting for Excel corrected

In Budget Preparation, Reports, Expenditure, Recommended Worksheet, the following formatting issues were fixed when the report is output to Excel:

• The columns Recommended Base and Recommended New are formatted to be number fields. Previously they were text fields and did not calculate totals.

• An empty labeled column was printed at Column F. This column will no longer be printed.

• Removed duplicated columns which displayed after Recommended New.

• When totals are displayed for Funds, now the fund title is displayed. Previously the organization title was displayed. This edit also applies to the PDF report.

EFIN-115375

Advanced Workflow groups and roles not case sensitive

In Advanced Workflows, previously it was possible to create groups and roles with the same names but different capitalization (upper or lower case characters), which resulted in duplication and inconsistency. This has been resolved. The system now detects and alerts users during the creation about duplicate entries with different case variations.

EFIN-114721

New Employee Access Center (EAC) leave request list and calendar display

In new EAC, Leave Information, the leave request list and calendar generated errors and did not load if there was a leave type missing. This has been corrected.

EFIN-113527

Post Accounts Payable validation messages when net payable amount is zero

In Fund Accounting, Payable Entry, on the Post Accounts Payable page, validation messages have been added in cases when a purchase order net payable amount is zero. If the payment is a final payment for a purchase order and the net amount is zero, the purchase order will be liquidated. Otherwise, the record will not save and an appropriate message displays.

EFIN-112387

 Vendor PunchOut (VPO) messages enhanced for session timeout and blank email address

If VPO is opened and left idle in the browser, the VPO session times out. Previously, if the user was on the Start New Order page and clicked Submit to Vendor after the session timed out, it resulted in errors because VPO could not build the payload properly due to the session timeout. A previous fix was implemented to direct users to the VPO login page, and now the messaging has been enhanced if the redirect to the login page fails, with a clearer message to instruct the user to log out and then log in to VPO again.

We also enhanced the VPO page load process to detect if a user does not have an email address on their employee record. VPO requires an email address to be populated on the employee record for VPO users so that the value can be supplied to vendors. If the email address is missing from the employee record, a message instructs the user to contact Human Resources to add it.

EFIN-111564

Expense entry Estimated Cost validation message corrected

On the Expense entry form, previously the Estimated Cost maximum value validation message was not accurate for the field. The message has been corrected to display the actual maximum value allowed.

EFIN-109597

New Employee Access Center (EAC) Link Active Directory Account enabled

New EAC was missing the option for employees to link their active directory account between EAC and their employee record, which allows the employee to log in to EAC with their active directory credentials. The Link Account menu item in EAC now dynamically displays based on whether the User ID (UID) is associated with an employee record:

• If the UID is already linked to an employee record, the Link Account menu item does not display.

• If the UID is not linked to an employee record, the Link Account menu item displays.

EFIN-106607

Employee Access Center (EAC) displays federal retirement deductions 

In both versions of EAC, previously in some circumstances related to a state identifier, federal retirement deductions did not display in the deductions list. This has been corrected and the federal retirement deductions are now displayed.

EFIN-102874

Employee Access Center (EAC) calendar and leave identifiers corrected

Previously, both versions of EAC did not produce expected results for some administrative Leave Setup identifiers:

• 2102 Show Leave Calendar: Despite setting it to N, the leave calendar displayed.

• 2203 Display Historical Leave: Even when set to N, past leaves displayed.

• 2710 Display Pending Balance in Leave Bank Information: This setting did not affect the display of leave bank information.

These issues have been corrected, and the identifiers now work as intended.

EFIN-101060

User Views report matches interface with full account format

In System Administration, Security, User Views, previously the edit report displayed organization and account views separately when flexible account format is enabled. This has been corrected to display the account number details as they appear on the User Views page.

EFIN-99284

New Employee Access Center (EAC) Benefits Enrollment titles in upper case

In new EAC, Benefit Enrollment titles now display in upper case. Previously, case conversion led to inconsistent titles, for example Medical Ppo instead of Medical PPO.

EFIN-95850

Old Employee Access Center (EAC) What If Calculator processes calculation with no deductions

In Old EAC, previously the What If Paycheck Calculator displayed an error when there were no deductions selected. This has been corrected, and the calculator will process if the user clears all deduction selections and runs a calculation.

EFIN-94064

Vendor Access Center (VAC) login page welcome message display improved

The welcome message on the Vendor Access Center login page now displays clearly without overlapping the copyright message. Previously, the message could overlap the copyright text and was difficult to read.

EFIN-117866

941 Quarterly Federal Tax Report Now Allows Data Editing and Storage

In Human Resources, Reports, Periodic, the 941 Quarterly Federal Tax Return report is now updated to allow you to load the data, make necessary changes, and create the report. In addition, the report data is saved for historical purposes.

You must complete Employer Setup on the 941 Quarterly Federal Tax Report action bar before you run the Load option for your first report. If you have multiple Federal Tax IDs, you can associate pay groups to each Federal Tax ID to assign employee data.

After you complete Employer Setup, run the Load option to create the data for the report, then in the Reports option select the 941 Federal Tax Return Report to generate the report.

The FICA, Medicare, and Federal Tax Reports are now available in the Reports option. These are still generated from the check history.

EFIN-113906

Create Employee W2 File accepts unlimited dependent care and pension codes

In Human Resources, Periodic Routines, Year End, W2 Processing, Create Employee W2 File, Dependent Care and Pension Code entry has been changed to allow unlimited codes. The codes are now entered on the W2 Workfile Code Updates page, along with Box 12 and Box 14 codes. Previously, only 10 dependent care codes and 30 pension codes could be entered.