Vacant Positions Report | PowerSchool ERP

Use the Vacant Positions Report page to identify every authorized position that has unfilled FTE capacity as of a selected date.

The Vacant Positions report lists all positions with available FTE greater than zero.

To run this report, users must be assigned the security resource 361.

From the Human Resources menu, select Reports. From the Position Control menu, select Vacant Positions.

On the Vacant Positions Report page, refer to the Field descriptions and enter or select the Report Criteria.
Select Sort to change the report sort order.
Select a Destination:
- Select PDF to download the report in .pdf format. The default file name is vacantPosition<YYYY-MM-DD####_#####>.pdf.
- Select Excel to download the report in .xlsx format. Select the required Excel Options. The default file name is vacantPositionrpt<####_#####>.xlsx.
  - Select OK.
    - Save the .pdf or .xlsx file.
      For more information about the Print option, refer to Print Reports.

For detailed information about the report’s file layout, refer to Vacant Positions Report - File Layout and Data Mapping.

Field descriptions

The following table describes the fields on the Vacant Positions Report page.

Field	Description
As of Date	The date used to filter position records and calculate FTE values for the report.
Job Class	Limits the report to positions belonging to the selected job class. The values in the drop-down list are retrieved from the live or Future Job Classes reference table.
Position	Limits the report to a specific position code.
Location	Limits the report to positions assigned to the selected location. The values in the drop-down list are retrieved from the Location Table page.
Position Type	Limits the report to positions of the selected type.
Position Status	Filters by position status. Valid values: A – Active C – Closed I – Inactive N – In Progress
User Defined Fields (1–10)	Up to 10 district-configured fields displayed when user-defined fields are enabled.
Advanced Search button	Opens an advanced search dialog to build additional filter criteria beyond the standard fields.
Include User Defined Fields in PDF Report	Indicates whether to include user-defined field values in the PDF report output. When this option is selected, the User Defined Field checkboxes are displayed.
User Defined Field checkboxes (1–10)	Individual checkboxes to control which user-defined fields are included in the PDF report. These checkboxes are displayed when the Include User Defined Fields in PDF Report option is selected.