Verification Overview Page

Recruitment allows your organization to define questions that require Human Resources staff members to confirm or verify the responses submitted by applicants.

Verifications can be processed in three levels: 1 - First, 2 - Second, and 3 - Third. For example, if a job posting has questions with mixed HR Verification levels, only responses to questions with 1 - First verification level will display on the Verification Overview page when an applicant submits an application. When all 1 - First verifications have been approved, the page will display responses to questions with the 2 - Second verification level. Those responses need to be approved before responses to questions with the 3 - Third verification level display. If at any time a response is rejected, all responses will be removed from the page, and the application status will be set to Rejected for Hire.

Your organization also has the ability to synchronize verification of responses on multiple applications for an applicant. This enables Human Resources staff members to only approve or reject one response to a question for an applicant and that question/response will be verified on the applicant's other applications. For additional information, refer to Synchronization.

Menu Path: Human Resources > Entry & Processing > Recruitment > Verification Overview

Using the Verification Overview page

Select Human Resources > Entry & Processing > Recruitment > Verification Overview to display the Verification Overview page.
In the Search Criteria section, enter criteria to search for a particular applicant or job posting, and then click Find. To list all responses that require verification, leave the section's fields blank.
Review the responses that appear in the list. To display the Applicant Details page for more information on the applicant, click the applicant's link in the Name field.
The response to the question from the applicant will display in the Answer field. If a question has more than one response or is a PowerSchool-defined question, the word Multiple will display as a link to a Verifications page. This page will list all responses to that question or the values entered in the fields of a PowerSchool-defined question.
To access the Advanced Verification page, click the Edit icon in the Advanced field. For more information, refer to the next section, Advanced Verification Page.
To approve a response, click the Check icon in the Approve field.
To reject a response, click X in the Reject field. When the verification process is complete, the following will occur based on your organization's setup:
- If the verification was Approve and there are no other verifications required, the response on the question is flagged as Approved, while the application status is flagged as Verified.
- If the verification was Approve and additional verification levels need to be completed, the responses to those questions will display on the Verification Overview page.
- If the verification was Reject, all responses on the application for that applicant that require verification are removed from the Verification Overview page, the response on the question is flagged as Rejected and the application status is set to Rejected for Hire.

Fields

Field	Description
Position Title	The title for the position of the job posting the applicant applied for.
Location	Code identifying the position's location, as defined in Personnel's Locations table.
Posting Date	Date that the job opening was posted to the portal.
Closing Date	Last date that applicants can apply for the position.
Posting Status	Status of the job posting the applicant applied for.
Application Status	Status of the application for the job posting the applicant applied for.
Name	Applicant's name and identification number. This displays as a link that, when selected, will take the user to the Applicant Details page.
Question	Internal description of the question as entered in the Add New Question page of the Question Setup options.
Answer	Applicant's response to the question on the application for the job posting the applicant applied for. For PowerSchool-defined questions or questions that may have more than one response, the word Multiple will display in this field. This will be a link to the Verifications page, which will list all responses to that question or the values entered in the fields of the PowerSchool-defined questions.
HR Verification Level	HR Verification Level of the question, as entered in the Add New Question page of the Question Setup options.
Documents	Link to the document uploaded by the applicant as part of the response to the question. If more than one document was uploaded, a link will display for each document. If no documents were uploaded, this field will be blank.
Approve	Displays the Check icon to select when approving the verification for a response. If the Answer field displays Multiple, this field will be blank. The user needs to access the Verifications page from the Multiple link to view the responses. From the Verifications page, the user will select to approve the verification.
Reject	Displays the X to select when rejecting the verification for a response. If the Answer field displays Multiple, this field will be blank. The user needs to access the Verifications page from the Multiple link to view the responses. From the Verifications page, the user will select to reject the verification.
Advanced	Displays the Edit icon to access the Advanced Verification page for a response. If the Answer field displays Multiple, this field will be blank. The user must access the Verifications page from the Multiple link to view the responses. From the Verifications page, the user can display the Advanced Verification Page.