Employee Position Transfer Errors

Transfer ID is required.

Enter a transfer ID.

Employee is required.

Enter an employee number.

Effective Date is required.

Enter an effective date.

Last Day Worked is required.

Enter the employee's last day in the current position.

Start Date is required.

Enter the employee's start date in the new position.

Last Day Worked must be before Start Date.

Ensure the last day in the current position is before the start date in the new position.

Current position not found.

Verify the current job class and position code.

Cannot transfer from this position, another Employee Position Transfer exists

An Employee Position Transfer with a status of O - Open, C - Needs Correction, or A - Approved already exists for this employee and FROM position. Only one active transfer from the same position is allowed at a time. To resolve: review the existing transfer in the Employee Position Transfer list. If the existing transfer is no longer needed, cancel it, then create the new transfer. If the existing transfer should be continued, edit it instead of creating a new one.

New position not found.

Verify the new job class and position code.

Employee and replacement employee cannot be the same.

Enter a different employee in the replacement field.

Current and replacement positions cannot be the same.

Verify the position selections.

FTE cannot be negative.

Enter zero or a positive FTE value.

FTE cannot exceed 1.0.

Enter an FTE value of 1.0 or less.

Error - Maximum occupancy of position exceeded.

The new position has reached its maximum headcount. Increase the authorized FTE or select a different position.

Warning: Transfer will exceed the Available FTE on the TO position.

This warning appears when the Position Control setting is T, and the TO position FTE entered exceeds the position's available FTE as of the New Position Start Date. Select OK to acknowledge the warning and continue with the transfer, or reduce the TO position FTE to stay within the available FTE. If your district uses Full Position Control (Y), the system displays a blocking error instead of this warning.

Warning - Maximum occupancy of position exceeded on [date].

This warning appears when the Position Control setting is T and a future position control record would cause the TO position FTE to exceed the authorized FTE on the date shown. Select OK to acknowledge the warning and continue, or reduce the TO position FTE to avoid the future overfill condition. Contact your system administrator to review the authorized FTE for the position on the date shown if this condition is unexpected.

Available FTE on the TO position is exceeded

The TO position FTE entered exceeds the position's available FTE as of the New Position Start Date. Reduce the New Position FTE or contact your system administrator to increase the authorized FTE on the TO position. This error appears when the Position Control setting is Y (Full).

Error - Maximum occupancy of position exceeded on [date]. The employee cannot be assigned to this position.

A future position control record would cause the TO position FTE to exceed the authorized FTE on the date shown. Reduce the New Position FTE or have your system administrator increase the authorized FTE on the TO position for that date. This error appears when the Position Control setting is Y (Full).

Employee position transfer request could not be routed for approval.

Verify workflow service connectivity. Check the Workflow Tracking and Recovery page.

Transfer must be approved before creating future pay rates.

Wait for the transfer to be approved, then create future pay rates.

Employee no longer has the From position.

The employee's position assignment has changed since the transfer was created.

Future pay rates cannot be loaded for this employee. An open or approved Employee Position Transfer exists for the FROM position.

Complete or cancel the Employee Position Transfer before running the Post Positions and Load to Future Pay Rates process for this employee. The record displays EXCLUDE in the Expected Load Result column until the transfer is resolved.

Future pay rates cannot be created or updated. An open or approved Employee Position Transfer exists for the FROM position.

Complete or cancel the Employee Position Transfer before manually creating or updating future pay rates for this employee's FROM position.

An Employee Position Transfer cannot be created. A future pay rate that creates a Pending Vacancy already exists for the FROM position.

Remove or update the future pay rate for the FROM position before creating the Employee Position Transfer.

For information about managing future pay rates, refer to the Future Pay Rates page.

This future pay rate was created by an Employee Position Transfer and cannot be deleted manually.

Future pay rates created through the EPT approval process are protected from manual deletion to preserve the integrity of the transfer record. To remove this pay rate, first cancel or reverse the associated Employee Position Transfer, then delete the pay rate.