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Data Flow Setup

For the purpose of the data flow outlined in the following sections, Human Resources is not operating under Position Control. In addition, the Position Type used for the job posting has one question defined for each response type.

This section indicates the settings that were defined for the data flow in the Recruitment System Configuration, Recruitment Portal Configuration, and Workflow Configuration Profile.

Hiring Process Email Setup - Recruitment System Configuration

The Recruitment System Configuration's Hiring Process Email Setup has templates defined for all Email Template fields. In the setup, the following checkboxes were selected:

  • Send Email When Applicant Selected for Interview

  • Send Email When Saving Offer Accepted Date

  • Send Email When Saving Official Start Date

  • Send Notifications Upon Pre-Employment Verification Results

  • Checklist Complete

  • Reject

  • Send Notifications Upon Employment Checklist Result

  • Checklist Complete

  • Send Email to Dispositioned Applicants

  • Send Email to Non-Dispositioned Applicants

Hiring Manager View Setup - Recruitment System Configuration

The Recruitment System Configuration Hiring Manager View Setup has templates defined for all Email Template fields. The following checkboxes were set as follows:

  • Require Posting to Close Before Enabling Drill Down to Applicants: selected

  • Show Email: selected

  • Track Internal Transfer: blank

  • Show Recommendation for Hire: selected

  • Allow Disposition from Posting Review: selected

  • Allow Disposition from Applicant Review: selected

  • Require Dispositioning Before Recommendation for Hire: blank

  • Disposition Requirements: blank

Posting Requisition Setup - Recruitment System Configuration

In the Recruitment System Configuration's Posting Requisition Setup, the following checkboxes should be selected:

  • Show Core Area Selection for Certified Position Types

  • Show Question Bank Questions

  • Use Budget Accounts for Next Year Positions

Online Presentation & Options - Recruitment Portal Configuration

In the Recruitment Portal Configuration's Online Presentation & Options page, the following checkboxes were selected:

  • Show Social Security Number in Registration

  • Show State Educator ID in Registration

  • Show Social Security Number in Profile

  • Allow Social Security Number Edit

  • Show State Educator ID in Profile

  • Allow State Educator ID Edit

  • Show Questions - All Defined Questions/Requirement

  • Show Salary Range

Posting Forms Tab - Workflow Configuration Profile

In the Workflow Configuration Profile's Posting Forms tab for Recruitment, the following checkboxes should be selected:

  • Notify on Needs Approval - Posting Requisition and Posting approvers

  • Notify on Approved - Requester and Hiring Manager

  • Notify on Denied - Requester and Hiring Manager

  • Notify on Needs Correction - Requester and Hiring Manager

  • Require Phase 1 Approval - Posting Requisitions and Postings must have approvers

Applicant Recommendation Forms Tab - Workflow Configuration Profile

In the Workflow Configuration Profile's Applicant Recommendation Forms tab, the following checkboxes were set as follows:

  • Pre-screening Required?: blank

  • Approval Required?: selected

As indicated by these settings, for the purpose of this data flow, we will not be using the checks or verification workflow tasks through Workflow. Instead, we will be using the Pre-Employment and Employment Checklists. We also will be requiring approval on the Applicant Recommendation workflow.

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