Commodity Class Codes Page
Use this page to add, change, or delete the Commodity Class codes assigned to a vendor. You can add up to 100 codes to a vendor's record, based on the codes available in the Purchasing System's Commodity table.
Commodity Class codes are taken from the first three digits of the codes in the Commodity table. Once assigned to a vendor, these codes are used to generate vendor bid lists generated using the Vendor Bidding System's Bid List Mailing Labels report option.
Menu Path: Fund Accounting > Reference Tables > Reference Tables > Vendor List > search for and select a vendor > click Classes on the Action Bar. You also can access this page when adding or changing a vendor's records.
Assigning or Deleting Commodity Class Codes for a Vendor
Select Fund Accounting > Reference Tables > Reference Tables > Vendor List to display the Vendor Information page.
In the Search Criteria section, enter criteria to identify the records to list, and then click Find. To run the advanced search, use the Advanced button.
In the List section, select a vendor, and then click Classes on the Action Bar to display the Commodity Class Codes page.
In the Commodity Class Codes page:
To assign a Commodity Class code, click Insert Row on the Action Bar, use Lookup to display the Commodity Class Lookup page, select a code, and then select a code, and then click OK.
To delete a code, position the cursor in the desired Code field, and then click Delete Row on the Action Bar.
Click OK to save the record.
Fields
Field | Description |
|---|---|
Code | Code identifying a class of products or services in the Purchasing’s Commodity table. To look up and select a class, use the field’s Lookup button. Commodity Class codes are the first three digits of a Commodity code. For example, if the code for a specific type of paper is 154-92-56-1450, the class code 154 might refer to all paper products. Codes assigned to a vendor can be printed on mailing labels for vendor bid lists with the Vendor Bidding System’s Bid List Mailing Labels report option. Based on how your table is set up, a Commodity Class code can be a separate three-digit code defined specifically to represent a class. Integer/3 |
Description | Name or title of the commodity class as stored in the first line of the Description field in the associated Commodity record. Based on your selection in the Code field, the system displays the description from the first sequential Commodity record using the Commodity Class code. |