Edit Expenditure Iteration | PowerSchool ERP

Use this option to edit iteration data for Expenditure Ledger accounts without loading the iteration into the live expenditure budget worksheet. You can update the Base and New amounts stored in an iteration for the ledger accounts you select and display.

The Edit Expenditure Iteration page lets you select and display ledger account records based on iteration number, budget unit, and account code. For each ledger account you display, you can also view the full budget record as it is currently stored in the live expenditure budget worksheet.

Important

The updates you enter in this page do not affect the live expenditure worksheet, until you use the Load Iteration option.

Menu Path: Budget Preparation > Entry & Processing > Budget Preparation > Budget Administrator > click Edit Iteration in the Budget Administrator center's Expenditure section

You can use the Edit Expenditure Iteration page to update Base and New amounts stored in an iteration for selected ledger accounts. You also can add notes to a ledger account's budget record.

Updating iteration data for ledger accounts

Select Budget Preparation > Entry & Processing > Budget Preparation > Budget Administrator to display the Budget Administrator center.
In the center's Expenditure section, click Edit Iteration to display the Edit Expenditure Iteration page.
In the Search Criteria section, select an iteration in the Iteration Number field.
In the Budget Unit field, enter the code for the low-level Organization Chart record (budget unit) tied to the ledger accounts being updated.
In the Account field, identify the account to include. To select all accounts for the budget unit, leave the Account field blank.
Click OK to display the accounts.
- The Iteration Data section shows each ledger account's current year budget, year-to-date expenditure amount, full-year expenditure estimate, and the base and new budget amounts stored in the iteration.
- The Totals section provides running totals of the amount fields for all ledger accounts listed.
In the Base and New fields, update the amounts displayed as needed.
- To view detail for a ledger account, select the account, and then click Detail on the page's Action Bar to display the Iteration Detail page. Click Back to return to the Edit Expenditure Iteration page. For more information, refer to Detail Page.
- To view, add, or edit notes for a ledger account, select the account, and then click Notes on the toolbar. Click Back to save your entries and return to the Edit Expenditure Iteration page. For additional information, refer to Notes Page.
Click OK to save your updates to the iteration.

Fields

Following are descriptions of the fields in the page's Iteration Data and Totals sections.

All fields in the page are display-only except the Base and New fields.
The year used in the titles of the page's Current Year fields is the year prior to the one set in the Budget Preparation Profile.

Iteration Data Section

Field	Description
Account	Code for the expenditure account tied to the Expenditure Ledger record.
Title	Full description of the expenditure account record tied to the ledger account.
Current Year Budget	Current year expenditure budget for the ledger account.
Current Year Actual	Year-to-date expenditure amount for the ledger account. This field is updated based on data extracted from Fund Accounting
Current YearEstimate	Estimated expenditure amount for the current fiscal year based on the Current Year Actual figure and the percentage of the fiscal year that has been completed.
Base	Core budgeted expenditures in the upcoming fiscal year that were saved to this iteration for the ledger account. A base expenditure is any amount that was also included in last year’s budget. Decimal 12,2 When this iteration and ledger account are loaded into the live expenditure budget worksheet, the system copies the Base amount into the corresponding field for the selected standard approval level.
New	Expenditures for this ledger account that were not included in last year’s budget. Decimal 12,2 When this iteration and ledger account are loaded into the live expenditure budget worksheet, the system copies the New amount into the corresponding field for the selected standard approval level.
Justification on File	The checkbox below the account listing indicates whether the current ledger account has notes saved as part of its budget record. The field is selected if the ledger account has notes saved. The field is blank if there are no notes for the ledger account. To view and update an account’s notes, access its row, and then click Notes.
Totals Section	The Totals section provides totals for the amount fields in the Iteration Data section. The Base and New fields are updated as you change the amounts in the Base and New columns.