Save Revenue Iteration

Use this option to save budget amounts from one of the standard revenue worksheet approval levels to an iteration. To choose which ledger accounts to save, you can enter selection criteria as the first step in the process. If you do not enter any criteria, all of the records currently loaded will be saved to the iteration you select at the approval level specified.

You must save your data to an existing iteration. If you want to avoid overwriting budget records previously saved by you or somebody else, set up a new iteration in the Budget Iterations table before running the Save Iteration option.

When you save to an iteration, you are copying the Base and New amounts for the standard approval level selected. Once saved, this data can be accessed using the Edit Iteration option or copied back into the revenue worksheet using the Load Iteration option.

• For an overview of how budget iterations fit into the larger budget process, refer to Revenue Budget with Iterations.

• For information on the general practices you should understand before using this option, refer below to the Prerequisites section.

Menu Path:  Budget Preparation > Entry & Processing > Budget Preparation > Budget Administrator > click Save Iteration in the Budget Administrator center's Revenue section

Prerequisites

Before using the Save Iteration option, you should be familiar with the way iterations are being used at your site. There may be standards in place regarding how iterations are named, coded, and assigned to phases.

In particular, consider the following questions when you use this option:

• Can you save your data to an existing iteration or should you add a new iteration? For information on adding iterations, refer to Budget Iterations.

• How are you coordinating your ledger account data with your colleagues' information? This is Important since a budgetary phase cannot be closed until it is assigned an iteration containing data for all accounts in at least one budget ledger.

These are decisions that should be made at the start of the budget process if you use revenue iterations.

Saving ledger data into a revenue iteration

1. Select Budget Preparation > Entry & Processing > Budget Preparation > Budget Administrator to display the Budget Administrator center.

2. Click Save Iteration in the Revenue section to display the Save Revenue Iterations page.

3. In the Save Criteria section, enter criteria identifying the ledger accounts to include. To perform an advanced search, use the Advanced button.

4. Click OK.

5. In the Standard Phase field, select the approval level of the data being loaded:
   D - Requested
   R - Recommended
   A - Approved

6. In the Iteration field, select the iteration you want to use to save the data.

7. Click OK.

8. In the Confirmation dialog, click Yes to save the data to the iteration.
   If the iteration already has data saved for the accounts selected, the confirmation will indicate this. If so, clicking Yes overwrites data in the selected ledger accounts.

Important

If you want to save your data to a new iteration, you must create the iteration first. For information, refer to Iteration List.