Project Budgeting for Administrators - Project Detail Page

Use this page to review and update the full budget record for a Project Ledger account. The Detail page includes the following information:

Budgeted and actual amounts for the previous three fiscal years.
Budgeted, year-to-date, and projected amounts for the current fiscal year.
Base and new amounts at the three standard approval levels, Requested, Recommended, and Approved.
Projected amounts for four future years.

You can update this information for budgeting purposes. Figures entered in the page's Budget Year and Future Year fields are saved to the Project Budget Process pages for their respective levels.

When you access an account in the Detail page, you can itemize the account or add notes using Notes on the toolbar.

To display the Detail page, search for and list ledger accounts in the Project Budget Process - Requested page, select an account by pointing to the appropriate row of the worksheet, and then click Details on the Action Bar.

Fields

Fields	Description
*Project*	Code identifying the low-level Project Ledger record that applies to this account. The title is defined in the Budget Preparation Profile. Display only.
Account	Code of the Account List record that is being used in combination with the project code to identify the account. Display only.
Active Iteration Or Phase	Codes identifying the iterations and phases of the account currently accessed for each of the three standard approval levels: Requested, Recommended, and Approved. If no iteration is loaded for a level, then NONE displays. This field only appears if there are records in Budget Preparation’s Budget Iterations and Phases tables.
Freeze	Selection determining the approval level where the ledger account’s budget figures are frozen. Select: N - Not Frozen D - Requested Level R - Recommended Level A - Approved Level F - Future Level When data is frozen, it cannot be overwritten with the Apply/Move Budget option. However, you can update frozen ledger accounts in the Project Budget Process - Requested page.
Prior Year Budget (3rd, 2nd, and Prior Year)	Budget amounts for this ledger account in each of the past three fiscal years. Decimal/12,2 The following updates occur when you run the New Budget Year extraction, based on history records in Fund Accounting and Budget Preparation: Prior Year Budget equals the budget in Fund Accounting for this ledger account in the previous fiscal year. 2nd Prior Year and 3rd Prior Year Budget are updated based on the ledger account’s Budget Preparation record for the current fiscal year. The Prior Year and 2nd Prior Year Budget in the current year’s Budget Preparation record become the 2nd and 3rd Prior Year Budget for the record generated from the extraction.
Prior Year Actual (3rd, 2nd, and Prior Year)	Actual amounts for this ledger account in the past three fiscal years. Decimal/12,2 The following updates occur when you run the New Budget Year extraction, based on history records in Fund Accounting and Budget Preparation: Prior Year Actual equals the total amount in Fund Accounting for this ledger account in the previous fiscal year. 2nd Prior Year and 3rd Prior Year Actual are updated based on the ledger account’s Budget Preparation record for the current fiscal year. The Prior Year and 2nd Prior Year Budget in the current year’s Budget Preparation record become the 2nd and 3rd Prior Year Budget for the record generated from the extraction.
Current Year Budget	Budget amount for this ledger account in the current fiscal year. If original budget data was extracted from Fund Accounting, this field shows the original project budget posted for the ledger account in the current year. Decimal/12,2 If current budget data was extracted, this field shows the budget including any budget transfers and adjustments.
Current Year YTD	Actual year-to-date project amount for this Project Ledger account, as of the last extraction from Fund Accounting. Decimal/12,2
Current Year Estimate	Projected amount for the current fiscal year based on the Current Year YTD value and percentage of the year completed.Decimal/12,2 The system calculates this when an administrator runs the Apply Budget option at the Requested level. For details on the calculation, refer to Apply Budget Option.
Requested Base	Core amount budgeted for this ledger account in the upcoming year at the first standard approval level. Decimal/12,2 A base amount is any amount that was also included in last year’s budget. The requested level signifies the amount requested for the new year. You can enter the amount, or it can be system-calculated with the Apply/Move Budget option. For information on this option, refer to Apply Budget Option.
Tip	You can also use Notes on the toolbar to update this field. For information, refer to Notes Page.
Requested New Program	Amount your department is requesting for next year that was not included in last year’s budget. Decimal/12,2
Recommended Base	Core amount budgeted for this ledger account in the upcoming year at the second standard approval level. Decimal/12,2 A base amount is any amount that was also included in last year’s budget. The recommended level signifies the amount that has gone through the first standard level of approval.
Recommended New Programs	Amount for this ledger account that was not included in last year’s budget and has gone through the first standard level of approval. Decimal/12,2
Approved Base	Core amount budgeted for this ledger account at the final standard approval level. Decimal/12,2 A base amount is any amount that was also included in last year’s budget. The approved level signifies the amount that has gone through final approval and are ready for posting to Fund Accounting.
Approved New Programs	Amount for this ledger account that was not included in last year’s budget and has gone through the final level of approval. Decimal/12,2
Important	The system combines the Approved Base and Approved New Programs values when the budget is posted to Fund Accounting.
2nd Year - 5th Year Estimate	Projected budget amounts for each of the four years following the budget year. Decimal/12,2 If desired, you can enter the amounts. The projections can also be generated using the Budget Administrator center’s Apply/Move Budget option. For information, refer to Apply Budget Option.