Recommended Project Budget | PowerSchool ERP

To work with project budget figures for ledger accounts at the second standard approval level, use the Recommended option in the Budget Entry center's Project section. With this option, you can display and update recommended budget figures in a worksheet page or access the complete budget record for a ledger account in a detail page.

The main page associated with the Recommended option is the Project Budget Process - Recommended page. The page has two sections: Search Criteria and Worksheet. The worksheet lets you view and update budget data at the Recommended level for the records selected in a search.

Through this central window, you can also perform the following actions:

Add new Project Ledger accounts or delete records that are not needed.
Access and update existing records in the Detail page.
Print the data in the worksheet.

Menu Path: Budget Preparation > Entry & Processing > Budget Preparation > Budget Entry > click Recommended in the Budget Entry center's Project section

Action Bar Item

After you display ledger records, the following item becomes available on the Action Bar:

Detail

Displays the Detail page, which lists the full budget record for a selected Project Ledger account. This page includes all the fields available in the worksheet, plus the account's other budget fields. For information, refer to Detail Page.

Updating Project Ledger records

Select Budget Preparation > Entry & Processing > Budget Preparation > Budget Entry to display the Budget Entry center.
Click Recommended in the Project section to display the Project Budget Process - Recommended page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
Update account data in the budget fields, changing amounts as needed. For information on individual fields, refer to the Fields section.
- Click Detail on the Action Bar to display the Detail page, which accesses an account's full budget record.
- Click Notes on the toolbar to display the Notes page, where you can itemize an account's individual amounts or enter notes.
Click OK to save the record.

Deleting Project Ledger records

Select Budget Preparation > Entry & Processing > Budget Preparation > Budget Entry to display the Budget Entry center.
Click Recommended in the Project section to display the Project Budget Process - Recommended page.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
Select the record you want to delete.
Click Delete.
In the confirmation dialog, click Yes to delete the record.

Generating the Project Ledger report

Select Budget Preparation > Entry & Processing > Budget Preparation > Budget Entry to display the Budget Entry center.
Click Recommended in the Project section to display the Project Budget Process - Recommended page.
Important
Because the Project table stores both expenditures and revenues, you may want to be selective regarding the types of accounts you include in your reports. If you include both types, the report will not show a balance but a total of the accounts listed.
In the Search Criteria section, enter criteria identifying the records to list, and then click Find. To run an advanced search, use the Advanced button.
Click Print.
In the Print window, specify how to generate the report, and then click OK. The report's default file name is recommend_list.rpt.

Fields

Following are descriptions of the fields associated with the worksheet. The first description is for the display-only field directly above the worksheet. This field only displays if there are records in Budget Preparation’s Budget Iterations and Phases tables.

Fields	Description
Active Iteration/Phase	Codes identifying the iterations and phases of the account currently accessed for each of the three standard approval levels: Requested, Recommended, and Approved. If no iteration is loaded for a level, then NONE displays.
*Project*	Code identifying the low-level Project Ledger record that applies to this account. The title is defined in the Budget Preparation Profile. Display only.
Account	Code of the Account List record that is being used in combination with the project code to identify the account. Display only.
Recommended Base	Core amount budgeted for this ledger account in the upcoming year at the second standard approval level. Decimal/12,2 A base amount is any amount that was also included in last year’s budget. The recommended level signifies the amount that has gone through the first level of budget approval.
Recommended New	Amount for this ledger account that was not included in last year’s budget and has gone through the first standard level of approval. Decimal/12,2
Requested Base	Core amount budgeted for this ledger account in the upcoming year at the first standard approval level. Decimal/12,2 A base amount is any amount that was also included in last year’s budget. The requested level signifies the amount that a department is requesting for the new year.
Requested New	Amount your department is requesting for next year that was not included in last year’s budget. Decimal/12,2
Freeze	Selection determining the approval level where the ledger account’s budget figures are frozen. Select: N - Not Frozen D - Requested Level R - Recommended Level A - Approved Level F - Future Level When data is frozen, it cannot be overwritten with the Apply/Move Budget option. However, you can update frozen ledger accounts in the Project Budget Process - Recommended page.
*Project Title*	Full description of the low-level Project Ledger record tied this account. The description also appears below the worksheet. Display only.
Account Title	Full description of the Account List record that is being used in combination with the low-level project to identify the account. The description also appears below the worksheet. Display only.