Defined Page 31001 - EAC Print Option Page

Use the Defined Page 31001 - EAC Print Option Page to control W2 printing options for employees in the Employee Access Center (EAC). It's stored in the empuser table and determines whether an employee's W2 form should be printed or made available electronically through the EAC.

Enter information for regular employees

On the Employee Information page, the Pending Status for a regular employee is blank.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Exclude Pending Employees and then select Search.
Refer to Search for records for more information.
Select the relevant employee record and select Accept.
Select Personnel Information and then select Defined Windows.
Select 31001 and then select Accept.
Refer to the Field descriptions and enter valid information.
Select Accept.

Enter information for pending employees

Pending employees require additional information to complete the employee record. On the Employee Information page, the Pending Status on the record displays Add Pending.

On the start page, select Human Resources.
Select Entry & Processing, then from the Employee menu, select Employee Information.
Enter the Search Criteria and select Search. Alternatively, you can select Only List Pending Employees and then select Search.
Refer to Search for records for more information.
Select the relevant employee record and select Accept.
Select EAC Print Option Screen.
Refer to the Field descriptions and enter valid information.
Select Finish.
On the navigation bar, select Finish.
Select OK.

Field descriptions

The following table describes the fields on the Defined Page 31001 - EAC Print Option page.

Field	Description	Valid values
Printed W2	Controls whether an employee's W2 form is printed or only available in the Employee Access Center. The default is Y.	Y = W2 will be physically printed. N = W2 is only available electronically through EAC.
OPT FOR 1095	Controls the preference for generating ACA 1095 forms at the employee level. This field is set to Y if the Opt for 1095 Forms option is selected on the ACA 1095 Maintenance - District Configuration page. This field is set to N if the Opt for 1095 Forms option is not selected on the ACA 1095 Maintenance - District Configuration page.	Valid values: Y = employee opts in for generating 1095 forms. N = employee opts out of generating 1095 forms.
PRINTED 1095	Controls whether an employee's 1095-C form is printed or only available in EAC (similar to the Printed W2 option).	Y = 1095-C should only be available from EAC. N = 1095-C will be printed in PowerSchool ERP when available.

Field

Description

Valid values

Printed W2

Controls whether an employee's W2 form is printed or only available in the Employee Access Center.

The default is Y.

Y = W2 will be physically printed.
N = W2 is only available electronically through EAC.

OPT FOR 1095

Controls the preference for generating ACA 1095 forms at the employee level.

This field is set to Y if the Opt for 1095 Forms option is selected on the ACA 1095 Maintenance - District Configuration page.

This field is set to N if the Opt for 1095 Forms option is not selected on the ACA 1095 Maintenance - District Configuration page.

Valid values:

Y = employee opts in for generating 1095 forms.
N = employee opts out of generating 1095 forms.

PRINTED 1095

Controls whether an employee's 1095-C form is printed or only available in EAC (similar to the Printed W2 option).

Y = 1095-C should only be available from EAC.

N = 1095-C will be printed in PowerSchool ERP when available.