This page allows you to add a new course and view, update, and delete existing course information for an employee.
You also can use the page's Action Bar items to import and export course information.
Menu Path: Human Resources > Entry & Processing > Employee > Continuing Education
Adding a course
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Select Human Resources > Entry & Processing > Employee > Continuing Education.
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Click Add New.
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Enter the required information on the Course Information tab. Additional Information may be added on the Costs, Credits, Proficiency Goals, Topic Areas, Miscellaneous, and Notes tabs.
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Click OK to save the record.
Updating a course
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Select Human Resources > Entry & Processing > Employee > Continuing Education.
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Enter your search criteria and click OK.
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Select the course to be updated and click OK.
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In the Course Information, Costs, Credits, Proficiency Goals, Topic Areas, Miscellaneous, and Notes tabs, update the course information as needed.
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Click OK to save the record.
Deleting a course
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Select Human Resources > Entry & Processing > Employee > Continuing Education.
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Enter your search criteria and click OK.
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Select the course to be deleted, and then click Delete.
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In the Confirmation dialog, click Yes.
Fields
Course Information Tab
The Course Information tab contains details of the course. Required fields are marked with a red asterisk.
|
Field |
Description |
|---|---|
|
Employee Number |
Employee’s identification number. |
|
Class Type |
Type of class, as defined in the Class Types table. |
|
Course Title |
Title of the course. Character/50 |
|
Course Number |
Identification number of the course. Character/12 |
|
Start Date |
Start date for the course. |
|
Completion Date |
End date for the course. |
|
Expiration Date |
Date any certification earned for the course expires. |
|
Internal |
Checkbox indicating whether the course is offered by your organization. If the course is offered by your organization, select the box. |
|
Provider |
The institution providing the course and credits, as defined in the Degree Schools table. |
|
Instructor Name |
Name of the instructor of the course. Character/61 |
|
Status |
Indicates the status of the course, as defined in the Continuing Ed Course Status Codes table. |
|
Hours |
Length of the course, in hours. Decimal/5,1 |
|
Term |
Term in which the course takes place. |
|
Grade |
Grade employee earned for the course. Character/6 |
|
Fiscal Year |
Drop-down indicating the fiscal year for the course. |
|
Certificate Endorsement |
Indicates any certificate earned by taking the course, as defined in the Certification Areas table. |
Cost Tab
The Costs tab contains information regarding reimbursements for any costs associated with the course.
|
Field |
Description |
|---|---|
|
Reimbursement Amount |
Amount of reimbursement for the employee. Decimal/6,2 |
|
Reimbursement Date |
Date the reimbursement was issued. |
|
Cost Type |
Indicates the type of cost of either the reimbursement or the course in general, as defined in the Continuing Education Cost Types table. |
|
Cost |
Dollar amount corresponding to the cost type for the course. |
Credits Tab
The Credits tab contains information regarding credits earned through courses.
|
Field |
Description |
|---|---|
|
Credits Type |
Indicates the type of credit earned for completion of the course, as defined in the Course Credit Types table. |
|
Credits |
Number of credits the employee earned for the course. |
|
Credit Granting Institution |
Drop-down indicating the institution granting credit for the course, as defined in the Degree Schools table. |
|
Credit Date |
Date the credit was earned. |
Proficiency Goals Tab
The Proficiency Goals tab lists the proficiency goals associated with the course.
|
Field |
Description |
|---|---|
|
Proficiency Goal |
Indicates the course's proficiency goal, as defined in the Course Proficiency Codes table. |
|
Comment |
Any comment associated with the proficiency goal. Character/300 |
Topic Areas Tab
The Topic Areas tab lists the topic areas associated with the course.
|
Field |
Description |
|---|---|
|
Topic area |
Indicates the course's topic areas, as defined in the Course Topic Areas table. |
|
Comment |
Any comment associated with the topic area. Character/300 |
Miscellaneous Tab
The Miscellaneous Tab lists miscellaneous information regarding the course. Any labels entered in the Continuing Education User-Defined Labels table in the Education Reference Tables will display on this tab.
Notes Tab
The Notes tab contains any notes you wish to add regarding the course. Character/500