Employee W2 File Purge

Use this option to delete employee records in a W2 workfile. Only one file can be deleted at a time, as identified by its tax year and control number combination.

Following are conditions for purging a file:

• The data specified in the Create Employee W2 File option needs to be corrected. After purging the existing file, you can re-run the option.

• The workfile is no longer needed, because it is either from a past year or was an extra file created in the current year.

Menu Path:  Human Resources > Periodic Routines > Year End > W2 Processing > click Employee W2 File Purge

Purging a W2 workfile

1. Select Human Resources > Periodic Routines > Year End > W2 Processing, and then click Employee W2 File Purge.

2. In the Tax Year field, enter the year of the file being purged.

3. In the Control Number field, enter the number of the file being purged.

4. Click OK. A Confirmation dialog displays.

5. Click Yes to purge the file.