Bid Catalog Information Page

Use this page to list and access bids and their commodities. You also can use the Bid Catalog Information page's features to:

Add bids either directly or by copying existing bids.
Change bid prices and headers.
Create commodities and link them to bids.
Assign commodities to bids based on their commodity class.
Delete commodities from bids.
Cross reference (crosswalk) bid request locations with shipping locations.
Display full commodity descriptions.
Generate a report on the bids listed.

Menu Path: Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information

Action Bar Items

The following items display on the Bid Catalog Information page's Action Bar when you generate a list of bids:

Copy Bid	Displays the Copy Bid page, which enables you to copy commodities from an existing bid to create a new bid. For details, refer to Copy Bid Page.
Location Crosswalk	Displays the Location Crosswalk page, which enables you to override the connection between a bid's request location and its shipping location, as defined in Vendor Bidding's Default Location Crosswalk table. If desired, you can specify a different shipping location from the default normally associated with a request location. For details, refer to Location Crosswalk Page.
Change Bid Header	Displays the Bid Header Information page, which enables you to change basic information for a Catalog, such as its description, status, date, and type. You also can use this page to close requests for a bid. For details, refer to Bid Header Information Page.

The following items display after you select a bid in the Bid Catalog Information page's List section and click OK. These items can be used to initiate actions for the commodities that display in the Detail section.

+ Class	Displays the Add Commodities by Class page, which enables you to add a class of commodities to the Catalog. For details, refer to Adding Commodities by Class.
Link Commodity	Displays the Add Bid Catalog Item page, which enables you to add an individual commodity to the Catalog. For details, refer to Linking Commodities to Bids.
+ Commodity	Displays the Create and Link New Commodity Code page, which enables you to add a commodity to both the Commodity Codes table and Bid Catalog at the same time. For details, refer to Adding and Linking Commodities.
Full Commodity Description	Displays the Commodity Description page for viewing a commodity's full description. The Bid Catalog Information page's listing shows the first line of a commodity's description, whereas the full description can include up to five lines. For details, refer to Viewing Full Commodity Descriptions.

Additional Actions

For additional procedures that can be initiated from the Bid Catalog Information page, refer to the following sections:

Listing and accessing bids and their commodities

Select Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information to display the Bid Catalog Information page.
In the Search section, enter criteria identifying the bids to list, and then click Find.
The bids that match your criteria display in the List section, just below the Search section.
To display a bid's commodities, select the bid.
The commodities display in the Detail section, just below the List section.
To work with a commodity, select a bid, click OK, select the commodity, and then select the appropriate Action Bar or toolbar item.
For additional information, refer to the Action Bar Items section above.

Deleting a commodity from a bid

Select Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information to display the Bid Catalog Information page.
In the Search section, enter criteria identifying the bids to list, and then click Find.
In the List section, select the bid containing the commodity. The bid's commodities display in the Detail section.
In the Detail section, select the commodity.
Click Delete.
In the Confirmation dialog, click Yes.

Note
Once a request is entered for a commodity, the commodity can no longer be deleted from the bid.

Generating the Bid Catalog Information report

Select Vendor Bidding > Entry & Processing > Bid Information > Bid Catalog Information to display the Bid Catalog Information page.
In the Search section, enter criteria identifying the bids to list, and then click Find.
Click Print.
In the Print window, specify how to generate the report, and then click OK. The report's default file name is vnbdmnt1.rpt.

Fields

Search Criteria Section

Field	Description
Year	Year identifying the bid, in combination with the bid number. The field defaults the current year, though you can select a previous year or next year if needed. Clear the field to list bids from all years.
Bid	Number identifying the bid, in combination with the year. You may use the following to include multiple bids: Less Than (<) - accesses all bids with bid numbers less than the number indicated, for example, <1000. Greater Than (>) - accesses all bids with bid numbers greater than the number indicated, for example, >1000. From-To ( : ) - accesses all bids in a range of bid numbers, for example 1000:1500. Pipe ( \| ) - accesses multiple bids when inserted between bid numbers, for example, 1221\|1225\|1230. Blank - includes all bids that match your other criteria.
Bid Type	User-defined code identifying the type of bid, such as RFB (for request for bid) or RFP (for request for proposal). These codes are defined in Vendor Bidding’s Bid Type table. To list all codes that begin with a certain letter or series of letters, use the asterisk symbol. For example, RF* matches all codes that begin with these letters. To enter multiple codes, insert the pipe symbol between codes, for example, RFP\|RFQ. To reference all bids regardless of their bid type, leave the field blank.
Bid Date	Date that appears on the bid. You can use the greater than (>) or less than (<) symbol in this field. For example, >12/31/2017 lists all bids in 2018 or later. To reference all bids regardless of their date, leave the field blank.
Status	System-defined code indicating whether a bid is still open for adding commodities or has already been used in a Bid List. To list bids based on their status, select Open or List. To reference all bids regardless of their status, leave the field blank.