The User Maintenance page enables an administrator to set options for VPO users and administrators. The administrator can search for a user in the PowerSchool ERP database by name, employee number, or email address. The administrator can reset a user's password, determine a user's access levels, and define other administrators.
Menu Path: To display the page, click User Maintenance on the Administration menu.
Editing user and administrator information
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The administrator will click User Maintenance on the Administration menu.
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The administrator will select a search method by clicking one of the following radio buttons:
Search by Name - displays fields for searching by first and last names.
Search by Employee Number - displays a field for searching by employee ID.
Search by Email Address - displays a field for searching by email address. -
The administrator will enter criteria in the search fields and click Search.
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If only one user is found, proceed to Step 4.
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If more than one user is found, a list displays in the Search Results section. The administrator will select a user, click Edit, and then continue with Step 4.
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The administrator can enter a new password for the user if needed, and then click Reset Password.
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In the User Options section, the administrator can:
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Select an access level for the user.
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Select checkboxes to determine the user's capabilities in VPO.
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For additional details on these entries, refer to the Fields section below.
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The administrator will click Save.
Fields
Following are descriptions of the fields on the User Maintenance page, once a user has been selected for editing:
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Fields |
Description |
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User Name |
User’s last name and first name. Display Only |
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User Password |
User’s password for accessing VPO. The administrator can enter a new password, and click Reset Password. Leaving the field blank retains the user’s current password. |
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Select the Appropriate Access Level |
Determines the user's access capabilities in VPO. Select: Y - Administrator of Punchout system - The user is an administrator for VPO, and both the Employee Tasks and Administration menus will be available. U - User of Punchout - The user can log into VPO and will only have access to the Employee Tasks menu. B - Blocked from Punchout use - The user will not be able to log into VPO. |
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Disclaimer Update |
Checkbox to determine if the administrator will be able to update disclaimers. |
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Vendor Configuration |
Checkbox to determine if the administrator will be able to add and update vendor definitions. |
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User sees Punchout Button in PowerSchool ERP |
Checkbox to determine if the user or administrator is able to access VPO through the Punchout Shopping item in the Requisition Listing page's Action Bar in PowerSchool ERP. |
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User Update |
Checkbox to determine if the administrator will be able to perform user maintenance. |