Creating Bid Books

Bid Books can be generated and distributed to locations to enable staff members to request commodities. A Bid Book can be used in two ways:

• As an order form. Once orders are completed, they can be returned to a central location.

• As a guide for adding requests directly into the system using the Quick Request Entry option.

Menu Path:  Vendor Bidding > Reports > Vendor Bidding Reports > Bid Book

Creating a Bid Book

1. Select Vendor Bidding > Reports > Vendor Bidding Reports > Bid Book to display the Bid Book Report page.

2. In the Sort Order section, select:
   Commodity Code
   Commodity Code With Notes
   Commodity Description
   Commodity Description With Notes

3. In the Report Criteria section, select the Year, Bid, and Location. You may leave the Location field blank to include all locations.

4. Click OK.

5. In the Print window, specify how to generate the report, and then click OK. The report's default file name depends on the sort order selected:

Sort Order File Name

Commodity Code with or without Notes bidbookc.rpt

Commodity Description with or without Notes bidbooka.rpt