Warehouse Inventory - Features

The Warehouse Inventory System offers numerous features for helping you manage your warehouse operations. This page summarizes the primary features.

Standard PowerSchool ERP Features

Provides a single, integrated database to ensure the integrity of your inventory records.
Enables easy access to options, using menus, favorites, and keyboard shortcuts, depending on your preference.
Allows you to keep multiple pages displayed for adding, searching for, and maintaining records.
Uses table-verified codes for referencing data in your inventory records. Besides ensuring accuracy and efficiency, verification tables offer considerable flexibility, so when your organization's requirements change, you can simply modify a table to update the records affected, rather than change them individually.
Protects the confidentiality of records through an extensive security system. This system enables you to assign privileges to employees for accessing specific menu options and pages.
Uses field-sensitive help to assist you when adding and changing records. The help function provides either a drop-down list of valid entries or a query window for looking up selections.
Provides an advanced search function for locating records.

Inventory Catalog

Provides an Inventory Catalog that maintains data on all the stock items at your storage locations. Catalog records contain an extensive range of information on stock items, including inventory levels, reordering controls, cost data, budget codes, aisle/bin locations, and year-to-date usage levels.
Tracks inventory based on safety and reorder points. If a request causes the available inventory level to fall below the safety point, a back order can be created for the deficit quantity. The system also provides reorder recommendations based on the units available and the stock item's reorder points.
Automatically recalculates prices, if you choose to base charges for stock items on their average costs. Using average costs is an equitable way of applying charges and also provides an accurate measure of the value of your on-hand stock.
Enables you to include price markups for individual stock items if needed. Markups enable you to account for warehouse overhead by adding warehouse costs to the prices of requested stock.
Provides options for processing returns and adjustments. Besides being able to adjust inventory levels in the catalog, you can modify quantities that are reserved, back ordered, or on order with vendors.
Tracks year-to-date usage, enabling you to assess your purchasing needs and determine whether to continue carrying certain items.

Inventory Transactions

Generates transaction records to track the additions, changes, and deletions made to your inventory records. In addition to documenting transactions, these records provide an audit trail by including the names of the employees who made the changes.
Defaults information from purchase orders created in the Purchasing System when you receive incoming shipments. Line item data from the purchase order becomes a part of the receiving record.
Generates requests with line item information that includes stock numbers, descriptions, quantities, prices, and budget codes.
Performs budget checking as you enter request line items. You can set the system to either prevent a request from exceeding a departmental budget or issue a warning but allow the order to be entered anyway.
Accommodates request approvals. If your organization requires approvals, you can release stock orders by either line item or request.
Automatically creates back orders when you enter requests. This feature can be applied on an item-by-item basis.
Generates pick-and-pack lists to ensure efficiency and accuracy in filling orders. The forms can also be used as packing slips. Once recipients verify their orders, they can sign and return the slips as confirmation.
Allows you to post departmental charges to expenditure ledgers in the Fund Accounting System.
Enables you to create batch requests when preparing for a new year or any time you want to enter requests without affecting your live data. The requests are held in temporary files until you need to post them.
Maintains history records of all transactions, including receiving, requests, back orders, filling, returns, and adjustments. Besides enabling you to look up information on a given process, these records also provide data for audits and reports.

Inventory Management

Facilitates physical inventories. You can generate worksheets for recording inventory counts. After entering the counts in batch files, you can edit the results and post them to your Inventory Catalog.
Generates a variety of inventory reports that can be printed, displayed, or saved. The reports cover a full range of warehouse activities, including transactions, inventory levels, long-term usage, departmental charges, and the status of stock items, requests, and back orders.
Furnishes query and display pages for looking up and viewing records.
Prints stock labels for identifying items on shelves and bins, among other uses. Besides warehouse codes and stock numbers descriptions, the labels include descriptions, reorder points, and reorder quantities.
Includes a yearend processing option for purging unneeded records, resetting year-to-date totals, and carrying over inventory to the new year.